Administrator

Overview: We have an exciting oppurtunity to join a company based in Thame on a 12 month Maternity Cover contract. As an Administrator, you will organise and undertake all administrative duties and support the Finance and Sales department

Job Title: Administrator - Maternity Cover

Location: Thame, Oxfordshire

Contract: Full time, 12 month Maternity Cover (Monday to Thursday 8:30am-5pm, Fridays 8:30am-4pm)

Salary: 22,500 - 24,000 DOE - reviewed after probationary period

This is a 12 month Maternity cover role, fully office based

Main Duties for Administrator:

• Generate and oversee Purchase Orders for the Sales Team
• All administrative duties such as scanning, filing, booking and scheduling meetings
• Process delivery notes efficiently
• Inform the Sales Team and Financial Director of any price changes to ensure effective cost control
• Maintain accurate and up-to-date transaction records in the systems
• Compile the End of Day Report, incorporating daily updates from suppliers on delivery dates
• Update consignment stock lists regularly
• Undertake Backup Tasks in the absence of the Personal Assistant, including logging Engineer Service visits, processing Engineer sign-off sheets, and signing off customer jobs after PA training
• Assist the Financial Director and PA with month-end inquiries
• Follow up on supplier invoices/credit notes and obtain delivery information for sales transactions
• Manage the inbox, providing support to customers, suppliers, and the Sales Team as needed
• Coordinate sales transaction collections through courier services
• Assist the PA with customer and supplier returns and refunds as required
• Data entry on in house system

Requirements:

• Excellent organisational skills
• 1-2 years administrative experience
• Self-discipline/ability to work independently
• Excellent written and oral communication skills
• Good computer literacy (Microsoft Office 365)
• Previous CRM experience is ideal
• Problem solving skills and using of own initiative
• Contributes to team effort by accomplishing related results as needed
• Adaptability as well as setting own deadlines to achieve results for the contract

If you would like some more information on this role, please apply!