AddressOur trust has around 10,000 staff serving 1.6 million patients. It comprises Barnet Hospital, Chase Farm Hospital, the Royal Free Hospital and more than 30 services in the community. This larger scale organisation provides an unprecedented opportunity for us to continue our pioneering work, particularly in finding ways to deliver even better care to our patients.
Our mission is to deliver world class care and expertise in our clinical services, underpinned by world class teaching and research and we will continue to measure our progress against our five governing objectives: excellent outcomes, excellent patient and staff experience, excellent value for taxpayers’ money, being safe and meeting our external duties, and building a strong organisation.
Everyone is welcome at Royal Free London NHS Foundation Trust. We're proud of our diversity and we continue to undertake new initiatives to advance equality for LGBT+, BME, gender equality, staff carers and people with disabilities and lived experiences to promote good relations and understanding between our staff.
Detailed job description and main responsibilities
The post holder will support the management of a comprehensive Accounts Payable function across three ledgers, contributing to the effective and efficient management and payment of all valid invoices received by the trust.
The post holder is required to support the Head of Accounts Payable in managing up to 11 staff making up the Accounts Payable department and is responsible for ensuring the efficient and effective operation of the day-to-day processes within the department. As such ensures data
entered onto the payment system is accurate and made in a timely manner and to required deadlines, that payments are made accurately and effectively and that identified queries are managed appropriately.
The post holder will adhere to Trust policy in respect of effective cash management and national policy, e.g. The Better Payment Practice Code, transparency expenditure, agreement of balances, etc
Completes reconciliations as required and completes required corrective actions; in relation to supplier payments / statements/ queries / allocation issues.
To complete payment runs across 3 ledgers by BACS or CHAPS on fortnightly basis or to cover in absence of Senior AP Officer and remittance advices are submitted to providers ensuring bank details are correct and correction of payments.
Reviewing unallocated payments with the financial control team/treasury team of funds returned from bank and posting payments.
Manage a section of complex accounts as well as AOB exercise.
The role will require the individual to help support the Head of Accounts Payable suggest changes and implement accounting and financial policies and procedures within the Accounts Payable function.
The post holder will also propose policy or service changes which impact beyond Accounts Payable for example within the procurement function (such as raising of purchase orders) and temporary staffing (such as processing of management consultants via invoice or Temporary
staffing systems, Pharmacy payment feeders and property services.
The post holder will be responsible for ensuring the Trust Standing Financial Instructions are being followed and that budget holders/system set-up does not exceed delegated limits.
Person specification
Education & professional Qualifications
Essential criteria
- Educated to degree level (or equivalent)
Experience
Essential criteria
- Extensive experience working in Accounts Payable
- Experience of working in a position of managerial responsibility
Desirable criteria
- Significant experience of working in the NHS.
Skills and aptitudes
Essential criteria
- Motivated and capable of motivating and energizing a team
- Strong negotiating and persuasion skills
- Able to priorities tasks and switch between them at ease, including delivering to tight deadlines
Personal Qualities & attributes
Essential criteria
- Able to concentrate for long periods
- Emotionally resilient in the face of potential adversity from third parties and/or budget holders
Covid-19 Vaccination
Getting vaccinated, and getting a booster, remains the best defence against COVID-19.
We encourage and support staff to get COVID-19 vaccine and a booster dose as and when they are eligible.- AT* - Apprenticeship Training. Where AT* is entered next to the job title indicates that this vacancy is for an apprenticeship role.
- By applying for this role, you accept if successful, that your personal data may be transferred from the Trust to another NHS organisation where your employment transfers within the NHS. This is in accordance with the streamlining programme which aims at saving you time and improving efficiencies within the NHS when your employment transfers. Therefore we require you to complete your stat and Man e-learning modules prior to joining our organisation.
- If you are an EU/EEA citizen who does not have EU Settlement or Pre-Settled status, you will require a visa to work in the UK.
- Applications from job seekers who require sponsorship to work in the UK are welcome and will be considered alongside all other applications. Before submitting your application and to avoid disappointment please check that you are eligible under the UKVI points based system.
- If you are offered a role with one of the NLPSS partner trusts, as part of pre-employment checks your identity and right to work documentation will be verified remotely (in most circumstances), using a certified identity verification service provider TrustID. You will be asked to capture an image of the relevant documents as well as a “selfie” using your smartphone/tablet (if available) for facial matching. TrustID will also perform a digital address check using Trunarrative and Equifax, which is a soft check and does not leave a footprint on your credit rating. For more information, visit www.trustid.co.uk
- The Trust uses electronic new starter forms on Trac to collect personal details. Information collected is securely stored and used to set up the employee record on the ESR HR system.
- The Trust will request a DBS (CRB) if post involves regulated activities. The Trust is compliant with the Disclosure and Barring Service Codes of practice and the Rehabilitation of offenders act.
- By applying for this post you are agreeing to Royal Free London NHS Foundation Trust transferring the information contained in this application to its preferred applicant management system. If you are offered a job, information will also be transferred into the national NHS Electronic Staff Records system.
- Please be aware of scams – unless specified above, we will only communicate with you via @recruit.trac.jobs or nhs.net e-mails and we will never ask you for any payments.
Applications are welcome from people wishing to job share or work flexible patterns. We are committed to equal opportunities.
Please note:
- Due to the high number of applications that are received for some posts we may close this vacancy before the advertised closing date. Therefore please apply for this post as soon as you can, if you are interested and you meet the requirements of the Person Specification
- Only those candidates who clearly demonstrate how they meet the person specification will be shortlisted for this job.
- Interview arrangements will be communicated via email so please check your email regularly following the closing date.
