Bid Coordinator

Job Summary:

• General support, including clerical and administrative, to bid and project teams.
• General administration of the company Customer Relationship Management (CRM) software tool to correctly manage all data and provide agile and accurate business opportunity reports and statistical outputs.
• Oversee and perform the full range of activities with associated document management on bids and projects.

RESPONSIBILITIES & DUTIES

• Provide effective and efficient coordination and administrative general support to the Sales / BD / GM team.
• Support PQQs and ITTs to win tenders and secure new contracts or funding, including customer bid/project web portal management.
• Work closely with internal and external sales reps, agents, and tendering portals to ensure that all potential qualifiable opportunities are identified and tracked.
• Support the Bid manager in opportunity management and prioritisation.
• Support the administration of the company CRM system, produce suite of reports which support pipeline growth and opportunity conversion performance across all 5 target markets and H&W sites.
• Accurately take minutes from key Sales / BD meetings and reviews and issue them timeously to all relevant parties following each meeting.
• Ensure all actions are noted in the applicable Sales / BD action log and CRM after each applicable review meeting and distributed to all relevant parties.
• Act as CRM superuser for all CRM intel, progressing leads through to opportunities ensuring relevant gateway governance paperwork is complete.

Essential Criteria:

• Technical / Engineering, Business Studies or Business Administration qualification.
• Experience working with databases.
• Experience using and producing reports on CRM.
• Experience using ERP/MRP systems (IFS).
• Experience in supporting bids and projects.
• Experience in stakeholder management.
• Experience in a customer facing environment.
• Familiarity, proficiency, and confidence with using full MS Office suite.

Desired Criteria:

• MOD experience.
• Experience working within an engineering/technical environment, ideally marine engineering and/or oil and gas sectors.
• Procurement experience.
• Sales experience.
• Understanding/experience in using MS Project or Primavera for scheduling.

Key Interpersonal/Behavioural Skills:

• Ability to work effectively across multiple priorities and teams
• Good planning and organisational skills with a methodical approach to work.
• Able to build effective and productive internal and external stakeholder relationships.
• Confident in challenging situations.
• Self-starter, able to work alone with minimal direction or as part of a wider team.
• Excellent time management.
• Driven to deliver results with commitment and enthusiasm.
• Polite and professional manner.

The package:

• 33 days holiday
• Company pension
• Life assurance