Bid Writer And Administration Support

Bid Writer and Administration Support

Full Time Position

Monday - Friday

Hours: 0730 - 1700

Location - Office based within our Ipswich head office.

Salary and Package - £30k - 40k- DOE

EPPH is hiring a Bid Writer and Administration Support to join their team. Their main customers include many main contractors, government organisations, schools, and hospital trusts. Their are always happy to form new relationships and allow clients to experience a unique peace of mind and professional service.

They are prominently an FM M&E contractor who specialise in HVAC and renewables. Their core works are FM projects and maintenance related. We are currently looking at growth therefore now is an exciting time to consider joining them.

Position Overview

Great opportunity to join their growing team in their HQ office located in Ipswich. They are looking for an experienced, enthusiastic and highly motivated individual to support us with future growth.

The role will be to support tenders, bid writing and general administration duties to support the business needs. They are currently looking to grow the business and develop a secured pipeline of works and increase the company size , turnover and profit.

They are looking for an individual with bid / tender experience within the FM industry. The main focus will be bid writing and ownership of our suit of bid related documents. Bi-weekly updates will be expected detailing new opportunities, progress of live bids and any support requirements.

You will be responsible for populating all bid documents , updating our suite or previous responses and ensuring target dates are met. All bids will be fully supported by the senior leadership team and read reviews will take place ahead of submission.

As they are in a period of growth, there will be times where you will be expected to support the admin team with general administration duties and the bid requirement will reduce.

They work as one team and all support each other. Great ethos, with good people and a nice place to work.

Responsibilities

• Responsible for the management of our suite of documents to support future bids.

• Track win rates and feedback. Provide an overview of lessons learned and plan to improve.

• Populate all bid documents , responsible for tender timeline management and final submission post read review.

• Seek new opportunities utilising our preferred portals

• Manage a tracked pipeline of works detailing submission dates , award dates , values and durations demonstrating operational potential requirements.

• Work with our technical manager and operational team to ensure we have capabilities and capacity to deliver proposed opportunities.

• Work with our operational team to support mobilisation of new works.

• Support the administration team with all general administration duties.

Qualifications and experience

• 4 or 5 GCSEs at Grades A-C or equivalent

• FM bid experience is compulsory.

• Competent to answer detailed and technical questions

• Ability to work on your own initiative but also as part of our team

• Time management and Planning skills - Able to mange your own time and that of others who are supporting a bid to ensure submission dates are met ahead of time

• Communication / report writing Skills - ability to communicate at all levels

• Professionalism, integrity and enthusiasm

• Be confident in making decisions and follow up their decisions with action, achieving objectives by motivating and working through others.

• He or she should be able to view short-term targets in the light of longer-term objectives, work within agreed systems and procedures, and maintain accurate records.

• Bid review - The ideal candidate will continuously pursue high standards, embrace change, recognise improvement opportunities and learn from experience, resulting in improved bid submissions

• Finance & Administration support - preparing quotes, review costs and ensure we are achieving targets. Administration duties will be part of this role therefore , client and stakeholder communication will be required.

• CAFM experience preferred.

• Promote knowledge sharing and collaboration among team members to facilitate continuous learning and skill development.

Benefits:

• Highly competitive salary

• Quarterly Company Performance bonus

• Free Parking

• Become part of a unique and growing team

• Progression opportunities within the company