AddressCanon UK are looking for an Administrator who can support the Business Unit Leader and their management team.
In this role you will be an integral part of the team and will need to be effective and efficient in supporting the team in many different tasks.
What we give
With Canon, you'll get the support and encouragement you need to grow, from people who share your ambition. We'll invest in your professional development to help you learn and progress in your role with us. You'll find leaders who give you the freedom to explore new things and a team where knowledge is shared openly.
- Salary –Circa £31,900 depending on experience
- Learning & Development – As a Company that encourages continuous learning you will always have resources and support available.
- Work & Home Life Balance – We support with a minimum of 25 days holiday per year, holiday purchase and a flexible working policy.
- Diversity – We are an organisation that delivers on a global scale, striving to create a diverse and empowered workforce that reflects the communities we serve.
- Health & Wellbeing – Free private healthcare, an Employee Assistance Programme, partnership with Mental Health First Aid UK with a network of mental health champions and discounted rates to Nuffield Health Gym.
- Employee discount – Up to 38% off products from our Canon store.
- Some other Benefits – Generous Pension, Canon Awards, Discount cards, Cycle to Work scheme, Season ticket loans and charity volunteer days.
What we ask
- Diary and e-mail management to include coordination, correspondence, and associated support to enable the Director and her direct reports to work more efficiently. Manage and prioritise diaries for appointments, rearranging and cancelling where required. Coordination, redirection, and management of correspondence / queries for the Business Operation Director and her direct reports.
- Arranging accommodation and travel for the Director or members of the leadership team in the business area where required.
- Organise and coordinate the smooth running of external and internal meetings, taking minutes and action where required. Distribute, coordinate, and chase key actions to support the department.
- Support with key recruitment for the Business Operations Directorate and other key positions as specified. This includes, but is not limited to, inputting and managing vacancies on the Recruitment Management System, completing initial vetting of candidates, arranging interviews, and arranging and supporting the induction of new joiners.
- Ad-hoc travel with leadership team or to business meetings to effectively support Business Operations for the Business Operations directorate.
- Minute taking and support for formal meetings concerning HR and Evolve processes, ensuring that confidentiality and accurate record keeping is maintained.
- Support the production of reports, presentations, and other documents to support the Business Operations and objectives.
- Liaise and manage external relationships to support the business area’s success. Acting on behalf of the Director where appropriate ensuring knowledge and support to support business success
- Support budgeting process and management, coordinating and storing relevant information. Track relevant expenditure, collating any accruals. Consulting with team and finance departments as required.
- Manage and coordinate business area PO’s. Use required internal systems ensuring requests are completed and issues resolved.
- Organise events, setting and monitoring standards. Locate and book venues for external meetings in line with requirements, consulting with contacts before and during the event to ensure smooth running.
- Support in key initiatives and projects to support successful business delivery.
- Maintain up-to-date records for information in a way that is easy to retrieve and in line with Data Protection requirements. Collate key reports on behalf of the Business Operations Director as required and share with other agreed stakeholders.
- Support the update and maintenance of SharePoint site.
You will need
- Experience of working in a fast-paced customer relationship environment
- Demonstrable experience of planning and prioritising tasks, and working at pace with a sense of purpose and ownership
- Experienced in delivering to tight deadlines, self-driven and motivated
- Experience of working with a range of colleagues including Sales teams, Finance and HR, or able to demonstrate understanding of the impact of the PA role.
- Excellent IT skills, including working knowledge of Outlook, Word, Excel, PowerPoint, Teams.
- Communicate Effectively
- Focus on the Customer
- Act as a Team Player
- Apply High Standards of Accuracy
- Plan & Organise Effectively
- Drive for Results
Further Information
Salary –Circa £31,900 depending on experience
Canon UK champions hybrid working as follows (3 days office / 2 days remote) coupled with a flexible core hours policy. You will be part of an energetic and innovative environment with more than fifty different nationalities! Lastly, you will find that Canon encourages continuous Learning and Development with a wide range of resources and support available on demand.
Does this seem like a great fit for your career expectations? We are excited to hear from you!
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At Canon we have a clear vision: to be committed to creating a more inclusive and equitable culture where employees are valued and can thrive personally and professionally.
Canon also has a strong commitment to sustainability, encompassed by our Kyosei philosophy of living and working together for the common good, focused on reducing our environmental impact and creating opportunities to make positive social contribution.
