Business Operations Assistant

Business Operations Assistant

Salary: £27,000-£30,000 + 10% Bonus & Excellent Benefits

Location: London (hybrid working)

My client is a rapidly growing global organisation offering a range of services to the Professional Services sector globally. As part of their exciting growth plans, they are currently looking to recruit a Business Operations Assistant.

The Business Operations team provide support to a very fast paced UK Corporate Secretarial Services department. The focus will be to ensure that all tasks sent to the team inbox by fee earners are acknowledged and completed accurately within the deadline given.
The successful candidate will bring enthusiasm, energy, and flexibility to the role, with the desire to strive and go the extra mile. In return, you’ll be provided the tools and training to help you to progress your career and maximise your potential.

Main Duties:

• Updating the company workflow tool
• Working closely with fee earners to ensure time is recorded and bills are raised.
• Uploading information onto the departments SharePoint Site
• 'Stop-start’ tasks
• Majority of work will be internal to our client, however there will be external client duties, such as post/e-mails
• Supporting with the completion of the compliance and meeting calendar (including the delivery of board papers and minute templates)
• Issuing invites for Board and Committee meetings
• Drafting agendas with assistance from the team, preparing template minutes. Creating and circulating extracts of minutes to presenters for review
• Uploading Board packs using a range of corporate secretarial software
• Producing reports as required
• Inputting data into relevant documents (Excel)
• Ensuring that PipeDrive (CRM System) is fully updated
• Organising meetings/Diary management
• Collating documentation (e.g., for transactions or due diligence requests)
• Supporting on projects to improve processes and drive efficiencies within the team
• Supporting with the preparation of records of instruction (ROI) and onboarding/offboarding clients onto systems.
• Maintaining statutory records and registers (both hard copy and electronic versions)
• Assisting with annual compliance requirements
• Ad Hoc requests and administrative matters

Essential Knowledge, Skills and Experience:

• Experience gained in a professional services or admin environment#
• Good IT skills and be able to use Word, Excel and Outlook proficiently (PowerPoint would be a definite advantage).
• High level of attention to detail
• Ability to work on your own initiative and be able to prioritise tasks and manage expectations
• The role is extremely fast paced, so the successful candidate will be able to think on their feet and prioritise/delegate tasks
• Energetic and eager to develop
• Good communication skills, with the ability to liaise effectively at all levels across the business
• Worked as part of a team effectively
• A proven multitasker

The role is based from their London office, offering hybrid working with 3 days in the office and 2 days from home. If you feel you have the qualities our client is seeking, please forward your CV and covering letter indicating your current package to Zara McLaughlin at GEM Partnership or for a discreet conversation call our Newcastle office.

GEM Partnership is acting as an employment agency on this vacancy.