Business Services Administration Assistant

The Company:

Our client is amongst the UK's top 100 law firms, with over 50 partners and over 500 staff. They have achieved consistent and have grown organically. They strive to deliver an exceptional service at all times. They pride themselves on providing personal, practical and cost effective service to their clients

The Job:

We are delighted to be assisting our client with their requirement for aBusiness Services & Administration Assistant in their Southampton office. This is a great opportunity to support the core business in delivering premier legal services In this role you would support the Office Manager in providing an efficient, flexible and effective front and back office support service to both internal and external clients.

As a Business Services & Administration Assistant, your day-to-day would be very varied, where you would use a variety of skills to provide excellent and professional service within the daily operations of the firm, from processing mail, photocopying, liaising with contractors, to meeting with external clients and covering Reception and Events This role will be part of a busy, friendly unit in a fast-paced environment.

Responsibilities will include:

• Collecting and processing incoming/outgoing mail, photocopying and scanning.

• Document production - binding, laminating, paginating.

• Handling cheques and monies on behalf of lawyers.

• Stock control for stationery, toners and IT consumables and processing of stationery and stock orders.

• Maintaining both internal and external office appearance through basic office maintenance.

• Liaising with engineers and contractors.

• Ensuring workplace meets with health & safety compliance procedures.

• Arrangement of conference facilities including audio visual equipment.

• Provision of Reception and Events cover.

• Serving refreshments and food to internal and external clients.

The Person:

For this role our client is looking for someone who has a flexible approach to working arrangements owing to involvement in a rota system that sometimes requires an ad-hoc approach

• Outwards presentation of a professional and positive 'can do' attitude and image, exhibiting passion and pride in your work.

• Excellent interpersonal and written/verbal communication skills to deal with a range of people internal and external to the business.

• The ability to deal with a variety of tasks; multitasking and working flexibly within a team.

• Excellent IT literacy and experience

• Knowledge of Health and Safety legislation and practices is desirable

The Salary:

£21,372 raising to £22,600 in May 2024

The Benefits:

25 days holiday Life assurance 3% / 5% pension Weekly lifestyle hour - an hour to take at your convenience (extended lunch or late start or early finish)

The Location:

Central Southampton (no car parking and 100% office based)

The Hours:

Monday - Friday 36.25 hours per week. The hours of this role are working on a rota system from 08:00 - 18.00 Monday to Friday with occasional extended hours of work.