Chief of Staff

This single Family Office with multiple interests and investments is looking for an experienced Chief of Staff with Russian to set up and oversee the London office in Spring 2024.

The ideal candidate must have 5 years+ at UHNW level and an in depth understanding of the level of support required for this role. A high level of discretion and confidentiality will be expected. Numerate with excellent Russian and English skills this is an interesting and involving role to start immediately.

Responsibilities:

• Running of the private family office, having oversight of all work streams and operations, and managing structures and processes (HR, legal, financial, insurance, documentation, senior relationships, properties)
• Oversight of all staff work stream and across all matters pertaining to the work of the private office ensuring seamless coordination
• Managing all domestic household and office staff, inspiring discipline and high performance
• Staffing and recruitment: hiring, managing the team, handling disciplinary matters
• Implementing structures and processes
• Contracts (employment, agreements, property and renewals)
• Archiving of important documents (NDAs, employment contracts, legal documentation, agreements, property contracts etc.)
• Liaison with legal and other professional advisors
• Overseeing office IT provision
• Oversee property assets (legal, documentation, tax)
• Ensuring office remains compliant (e.g. Information Commissioners Office)
• Financial reporting
• Producing budgets
• Processing invoice payments
• Processing monthly payroll
• Management of bank accounts
• Insurance policies
• Assent inventories
• Engagement with Principal’s businesses as necessary and acting as primary point of contact
• Gatekeeper for important relationships
• Private office company director
• Overseeing portfolio of properties and their associated operations in UK and Italy, including overseeing the promotion and marketing of rental properties Misc
• Overseeing large events (parties etc.)

You will be/have:

• Experience managing staff within a family office environment is preferred
• Experience in operations, general HR, financial acumen, understanding of legal contracts and processes
• A degree in a business field or another relevant degree is preferred
• Good eye to detail
• Superb communication skills
• Trustworthy and discreet approach