Chief of Staff

Executive Assistant to CEO

Location: City of London
Salary: £60,000 - £70,000 DOE
Work Style: Full-time, office-based

Is this your next role?

An esteemed organisation, currently seeking an outstanding, skilled, and personable Executive Assistant with expertise within a small team financial services setting. The role involves delivering dedicated support to the CEO and providing assistance to the CEO's direct reports as needed.

What you'll be doing.

Diary Management

• Efficiently manage the CEO's calendar, handling invites, prioritising engagements, and ensuring preparedness for each meeting.
• Independently rearrange the calendar, considering travel logistics, delays, and meeting overruns.
• Proactively assist the CEO in maintaining punctuality and being well-prepared for appointments.
• Screen telephone calls, exercising discretion, and escalating issues when necessary.

Meeting Organisation:

• Organise internal and external meetings, addressing logistics, technology, and material preparation.
• Coordinate venues, restaurants, and ensure optimal setup, including catering for dietary requirements.
• Assist in preparing meeting materials and attending meetings with the CEO, recording notes and action points.
• Prepare Board papers and supporting documentation in advance of meetings.
• Facilitate video and teleconference meetings.

Travel & Expenses:

• Manage complex international and domestic travel arrangements with flexibility to adjust to frequent schedule changes.
• Prepare comprehensive travel itineraries and determine the most effective travel platform.
• Generate accurate and timely expense reports.

General:

• Support the CEO in preparing presentations, reports, and proposals.
• Draft correspondence and responses on behalf of the CEO.
• Maintain key documentation, records, and engage in social media management.
• Oversee internet and intranet maintenance.
• Develop relationships with external counterparts, Board members, their EAs, and staff.
• Maintain contact databases, distribution lists, and mailing lists.
• Provide assistance to senior team members and collaborate with Group EAs, offering backup support as required.

What you'll need.

• Minimum of 5 years' experience as an EA to C-suite Executives.
• Graduate degree but (not essential)
• Has a proven track record of managing a busy CEO who travels frequently.
• Technical proficiency in Microsoft Outlook, Microsoft Teams, Excel, and PowerPoint.
• Social media-savvy with an interest in marketing and communications.
• Strong administrative and multi-tasking, organisational skills.
• Excellent verbal and written communication skills.
• Personable, driven, and able to work effectively in a small company environment.