Address
Form of work
SalaryExecutive Assistant to CEO
Location: City of London
Salary: £60,000 - £70,000 DOE
Work Style: Full-time, office-based
Is this your next role?
An esteemed organisation, currently seeking an outstanding, skilled, and personable Executive Assistant with expertise within a small team financial services setting. The role involves delivering dedicated support to the CEO and providing assistance to the CEO's direct reports as needed.
What you'll be doing.
Diary Management
- Efficiently manage the CEO's calendar, handling invites, prioritising engagements, and ensuring preparedness for each meeting.
- Independently rearrange the calendar, considering travel logistics, delays, and meeting overruns.
- Proactively assist the CEO in maintaining punctuality and being well-prepared for appointments.
- Screen telephone calls, exercising discretion, and escalating issues when necessary.
Meeting Organisation:
- Organise internal and external meetings, addressing logistics, technology, and material preparation.
- Coordinate venues, restaurants, and ensure optimal setup, including catering for dietary requirements.
- Assist in preparing meeting materials and attending meetings with the CEO, recording notes and action points.
- Prepare Board papers and supporting documentation in advance of meetings.
- Facilitate video and teleconference meetings.
Travel & Expenses:
- Manage complex international and domestic travel arrangements with flexibility to adjust to frequent schedule changes.
- Prepare comprehensive travel itineraries and determine the most effective travel platform.
- Generate accurate and timely expense reports.
General:
- Support the CEO in preparing presentations, reports, and proposals.
- Draft correspondence and responses on behalf of the CEO.
- Maintain key documentation, records, and engage in social media management.
- Oversee internet and intranet maintenance.
- Develop relationships with external counterparts, Board members, their EAs, and staff.
- Maintain contact databases, distribution lists, and mailing lists.
- Provide assistance to senior team members and collaborate with Group EAs, offering backup support as required.
What you'll need.
- Minimum of 5 years' experience as an EA to C-suite Executives.
- Graduate degree but (not essential)
- Has a proven track record of managing a busy CEO who travels frequently.
- Technical proficiency in Microsoft Outlook, Microsoft Teams, Excel, and PowerPoint.
- Social media-savvy with an interest in marketing and communications.
- Strong administrative and multi-tasking, organisational skills.
- Excellent verbal and written communication skills.
- Personable, driven, and able to work effectively in a small company environment.
