Commercial Administration Officer

Commercial Administration Officer Location: Leeds MoJ

Pay: £12.74ph rising to £14.09ph after 12 weeks

Job Type: Temporary

Sector: Public Sector

Hours: 37 hours a week Monday to Friday

A Little Bit About Us:

Brook Street have grown into one of the UK's leading recruitment agencies − matching thousands of people with meaningful job opportunities at more than 4,500 companies every year. Delivering a quality service to suit the needs of clients and candidates alike was important to our founder Margery Hurst and it remains important to us today.

Recruitment is about so much more than just filling job vacancies. It's about giving people the chance to unleash their full potential, through their perfect new role.

The Ministry of Justice (MoJ) is a major government department, at the heart of the justice system. Responsible for courts, prisons and probation services, we work to ensure sentences are served and offenders are given rehabilitation opportunities to become law-abiding citizens.

The Ministry of Justice (MoJ) has one of the largest and most complex spend profiles in central government. The Commercial and Contract Management Directorate (CCMD) is responsible for coordinating procurement and contract management across the MoJ, its agencies and non-departmental public bodies.

Job Description

The successful candidate can expect themselves to be an essential part of a fast-paced team responsible for providing administrative support for all category procurement requirements. You will contribute towards the efficient execution of Commercial Administration activities, bringing new ideas to help shape the way the team works through continuous improvement, collaboration, and knowledge sharing. This role is an excellent opportunity to develop your commercial skill-set in a high-profile environment that aims to successfully deliver the priorities of the CCMD. Full training will be provided for using key procurement applications including Jaggaer and Adobe Sign.

Main Activities/Responsibilities

The job holder will be required to undertake the following duties and responsibilities:

• Help maintain the portfolio's forward look pipeline of projects, working closely with Commercial Managers and their teams to support maintenance of accurate records for each contract on Jaggaer
• Provide data analysis, considering trends and patterns to help inform strategy, sourcing and procurement decisions and assist in the preparation of reports for a wide variety of audiences including the portfolio SMT
• Monitor contract expiry dates, future of contract status and new commercial requests received. Ensure these are captured accurately on the pipeline and sourcing projects created on Jaggaer
• Communicate with category teams and stakeholders to provide updates and gather information on project status
• Help identify and implement continuous improvements to processes across the team to ensure optimal delivery of the pipeline and alignment to wider organisational priorities, best practice, and customer feedback
• Facilitate the timely contract and variation signature process across the portfolio on behalf of Commercial Managers
• Uphold the transparency obligation of the portfolio through Contracts Finder publications
• Support the Assistant Commercial Manager with managing the portfolio in box which acts as a front door for all new and existing commercial demand
• Stay updated with relevant guidelines, policies, and procedures to ensure compliance and enhance administrative practices within the Demand Team

Brook Street are proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you.

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.