AddressExperience in working in Dental Sector
Essential Degree Level Education and relevant training
English mandatory level Ielts Band 7 or equivalent
Start 1/1/23
Advertisement : 12-11-23
Job Hours Full time
Minimum Salary per year £ 24000
Job description:
Company secretaries (excluding qualified chartered secretaries) file and maintain company records, translate notes and dictation into typewritten form and perform other clerical tasks within commercial organisations.
Entry requirements of this job:
There are no minimum academic requirements, although entrants to professional secretarial courses typically require GCSEs/S grades. NVQs/SVQs in Administration are available at Levels 2, 3 and 4. However specific requirement for the company include graduate in any dental degree, or dental law and ethics, with demonstrated experience
Tasks required by this job include
- opens, sorts, distributes and files correspondence (both hard copy and electronic);
- uses appropriate software to produce correspondence, memoranda, reports, presentations and other documents from drafts, handwritten copy or by transcribing dictation;
- deals directly with routine correspondence;
- files and retrieves documents, sets up and maintains filing systems and reproduces copies of documentation as required;
- keeps appointments diary, makes travel arrangements and arranges conference and other functions;
- arranges meetings, circulates agenda and other meeting documents, attends meetings, and takes and prepares minutes;
- answers, screens, handles and directs telephone requests and enquiries, takes messages and forwards to the appropriate member of staff;
- undertakes reception responsibilities by greeting visitors and arranging refreshments;
- ensures office supplies such as stationery and equipment are maintained.
- Providing comprehensive support to Portree Dental Care Ltd including roles support for setting up a sister practice project. And NEBDN school facilities
- Facilitating effective communication between stakeholders and their teams.
- Managing intricate scheduling, including appointments, meetings, mail, emails, calls, and travel arrangements.
- Coordinating team events, hosting customers, and ensuring adherence to safety measures.
- Offering administrative support during meetings, including document provision and note-taking.
- Creating monthly secretary/ reports, letters, presentations, and graphical information.
- Maintaining records of outstanding expenses, addressing issues promptly to ensure swift resolution.
To be successful in this role, you should possess:
- Exceptional ability to handle information with professionalism, discretion, and confidentiality.
- Strong attention to detail, adept multitasking, and adaptability in a fast-paced environment.
- Excellent organizational and time management skills, with the ability to meet strict deadlines.
- Strong rapport-building skills to establish and maintain relationships with secretary/s.
- Proficiency in computer applications, including Word, Excel, PowerPoint, Teams, and Outlook.
- Exceptional communication skills, both written and verbal.
Job Type: Full-time
Salary: £26,300.00-£30,000.00 per year
Schedule:
- Monday to Friday
Work Location: In person
Reference ID: 13422686
Expected start date: 01/02/2024
