Compliance Administration Officer

Grade and Salary: CS AO (Outer) - £24,291 to £25,312

UKHSA Cambridge plays an important role in providing a comprehensive and complex repertoire of specialist services to wide range of hospitals and GP practices across the East of England and beyond.

The post holder will assist the Laboratory Manager and laboratory team in providing administrative functions for regulatory compliance activity, ensuring that an efficient and effective support is provided to progress the quality, H&S and training regulatory processes to meet laboratory and UKHSA requirements in UKHSA East of England.

Main duties of the job

Your main duties would be to:

• Assist with maintenance and management of compliance records, including updating and formatting documents, supporting audit administration and report writing
• Attendance at laboratory all staff meetings
• Assisting with site specific compliance queries
• Updating compliance records e.g SOPs, Risk alert responses sheet, UKHSA Quarterly reports
• Support compliance lead BMS and laboratory management staff with coordination of associated activity and meeting arrangements.
• Assist with production of monthly Quality/Governance reports for contract/service user meetings
• Attend compliance activity meetings to take notes and prepare accurate minutes.
• To assist with telephone queries from external callers with regards to compliance activity and take and pass on messages for senior staff of the laboratory
• To perform any other duties required by the Clinical Director or Head of Operations commensurate with the grade and appropriate for role remit.

Job responsibilities

Your main responsibilities would include:

Liaising with the Laboratory Manager and Quality lead to ensure efficient administrative support of related work. You would need to maintain a high standard of work and comply with departmental quality policy. You would need to assist with the receiving of reporting queries from customers and suppliers. You would need to ensure that all tasks are carried out to the required safety standard. You would be responsible for producing letters, meeting minutes, reports, scientific papers, newsletters and other documents.

You would be assisting the Laboratory Administration Manager with compliance activity for stock management of stationery and computer consumables, laboratory stock levels.

Please note, as part of the selection process, you may be asked to prepare to deliver a presentation or take a test.

• GCSE or O level Maths & English or equivalent
• ECDL or equivalent
• Evidence office administration training
• Evidence of varied experience of clerical and office procedures
• Previous experience in customer relations
• Evidence of experience in managing information and records
• Experience of a range of administrative software applications
• Evidence of working with numbers
• Previous experience of work in the healthcare sector

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