Construction Administrator

Construction Administrator
Fully office based

Welwyn Garden City

Perm - 26k

An exciting and great opportunity to join a leading and thriving construction organisation based in Hertfordshire.

Our client is looking for an experienced Administrator who will be responsible for the day-to-day running of the office and operations department.

The Role:
Organise and schedule meetings/appointments.
Manage and organise office operations, procedures and filing systems.
Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office.
Ensure that results are measured against standards, while making necessary changes along the way.
Allocate tasks and assignments to Contracts Administrators and monitor their performance to ensure maximum productivity.
Coordinate schedules, appointments, and bookings.
Communicate with customers and suppliers regarding inquiries and complaints.
Manage internal and external relations.
Maintain a safe, secure, and friendly work environment.
Review Sub-Contract Orders and liaise with company Directors and Contractors regarding queries and changes that may be required.
Chase clients for start dates and payment of pro-forma invoices
Liaise with clients as required and update the company system with correspondence.
Send official quotation documents to clients via email and post.
Complete credit checks where required.
Complete QMS documents and create job folders for each project.
Liaise with the Accounts Department regarding pro-forma payments.
Preparation of risk assessments, methods statements and COSHH.
Liaise with Contracts Managers regarding site and delivery requirements.
Retrieve quotations from suppliers, assess the quotations against job costings and send purchase orders to the chosen supplier.
Submit upcoming deliveries/purchase orders on to the company system.
Check and approve supplier invoices.
Input delivery and collection notes on to the company system.
Act as interface between site operatives and Contracts Managers.
Gather data and prepare on behalf of the Operations Director for meetings.
Provide company updates for social media and the website.
Upload photos on to the company system from site visits and completed projects.
Cross reference and archive job files.
Screening of phone calls.
General ad hoc duties as required by the company
Other such reasonable duties as instructed.

The Candidate:
Strong administration experience (preferably in the construction sector)
GCSE/A levels (or equivalent)
Highly computer literate in all Microsoft office applications (Word, Outlook, Excel)

Please could you apply to be considered for this excellent opportunity, or contact Destinee John at the Fawkes & Reece office for more information.