Conveyancing Assistant

We are currently recruiting for a Conveyancing Assistant/Commercial Property Administrator for a legal firm with a modern outlook and great pride in the level of service given to their clients. This role would be a great fit for someone who is hardworking and who is keen to develop their conveyancing experience.

Benefits: office parking, company pension scheme, hybrid working available, wellness packages, life insurance scheme and a great team environment!
Holidays: 21 days holiday (increasing with time served up to 26 days) plus bank holidays.
Salary: £24,000 - £25,500

Main responsibilities

• Opening new files and issue new clients with Client Care Letters, Terms and Conditions etc.
• Preparing correspondence and documents through audio typing and word processing
• Commissioning searches, obtain Legal Indemnity Policies and request documentation from the Land Registry
• Arranging for all copying to be carried out and if Reception are not able to do so, undertake the task in person
• Making appointments, arrange meetings and to maintain an up-to-date diary for their Fee Earner
• Attending to clients both in person and on the telephone and to provide such support in a professional and friendly manner in keeping with the firm’s standards for client care
• Accurately preparing all invoices and completion statements for submission to the Accounts Department and sending to clients
• Correctly recording all funds that are remitted and received by completing posting slips and set files up for completion
• Prepare all mail and enclosures for posting
• Keeping the Practice Management System and all file inlay sheets up to date throughout the course of the transaction
• Administer filing; This will include daily filing and also the archiving, storage and retrieval of client files in accordance with the detailed procedures
• Provide support to other assistants and Reception as and when required
• Undertake any specific training when required to do so and overall to have a responsibility towards self-development
• Ensure confidentiality of all the firms and client’s documentation and information
• Comply with the Solicitor’s Accounts Rules and the Rules on the Professional Conduct of Solicitors or other professional body (if applicable)Comply with the requirements of the Lexcel and Conveyancing Quality Scheme accreditation and the protocols contained within

Required qualifications, skills and experience:

• Previous experience as a Conveyancing Assistant, Legal Administrator or Commercial Property Assistant
• Excellent IT and typing skills.
• Excellent communication skills both verbal and written.
• Strong organisational skills.

The ability to develop and maintain spreadsheets using software such as Microsoft Excel or similar.

Unfortunately, due to time restrictions we cannot respond to every applicant, in the event that we haven’t contacted you within 48 hours please take it you have not been successful for this particular role, but your details will be kept on file and considered for all future vacancies. We are an equal opportunities agency and welcome applicants from all backgrounds.
We are acting on behalf of the client as an Employment Agency in relation to this vacancy.