Corporate Services (Dp)

Your new company
Hays are recruiting for a non-departmental public body based in Belfast City Centre. This organisation operates a hybrid working policy.
Your new role
You will have overall responsibility for managing the Office. This includes preparation of briefings, providing advice and support with responsibility for Finance, Corporate Services, Governance and Data Policy.

Duties include:

• Approving policy documents and papers, as well as approving replies to official business received.
• Act as the main point of contact in dealing with the Department.
• Providing appropriate, timely and high-quality briefing and advice to the Head of Office.
• Providing responses to Assembly Questions and ensure that appropriate mechanisms and processes are in place to ensure that all correspondence and invitations cases are responded to at a high standard and within set deadlines.
• Assist with work force planning, staffing levels and day to day procedures.
• Overseeing the effective discharge of all team corporate governance and financial management responsibilities.
• Preparation and development of branch business and action plans, risk registers and business continuity plans.
• Identify key outputs and implement monitoring mechanisms to ensure key branch objectives are achieved and key risks are identified and mitigated.
• Ensuring that appropriate controls are in place to ensure that expenditure is in line with budget limits
• Responsible for the effective governance of information and adherence to approved policies and relevant legislation in respect of data protection, Freedom of Information and record keeping within the office.
• Provides support liaising with external stakeholders.
• Builds a network of contacts and establish effective working relationships and communication channels with key stakeholders.
• Direct line management responsibilities for one member of staff

What you\'ll need to succeed

• A bachelor’s degree or equivalent professional qualification and 2-3 years’ experience at managerial level.
• Detailed knowledge and experience in Data Protection and Information Management.
• A detailed knowledge of public sector guidelines around corporate governance and programme management and financial policies including reporting and monitoring procedures and requirements.
• A working knowledge of governance and financial policies and procedures, including monitoring procedures and requirements.
• Sound understanding of financial planning, monitoring, and delivering value for money services.
• Financial Literacy, the ability to read, understand and scrutinise financial accounts.
• Sound understanding of financial planning, monitoring, and delivering value for money services.
• Develop and implement policy.
• Identify needs to develop detailed operational plans to ensure the structured and progressive implementation of objectives.
• Develop effective and collaborative working relations with key stakeholders.
• Excellent interpersonal skills.
• Excellent written and oral communication skills.
• Ability to lead, develop, motivate and manage staff.
• Experience of preparing briefing and advice and delivering presentations.
• Ability to meet deadlines, and to work and deliver at pace.

What you\'ll get in return

• Immediate start
• 6-month role with possible extension
• £20.95 per hour equivalent to £40,300
• Hybrid working, 2 days in office, 3 days working from home
• Online timesheets

What you need to do now

If you\'re interested in this role, click \'apply now\' to forward an up-to-date copy of your CV, or call us now.
If this job isn\'t quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

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