Deputy Hard Services Manager

Deputy Hard Services Manager

BGS ESTATES SOUTH

based at the BGS headquarters in Keyworth, Nottingham

UKRI Pay Band D/S2

salary - £39,375 to £43,313 per annum (depending on qualifications and experience)

A great benefits package is offered, including an outstanding pension scheme (with an extremely generous employer contribution – on average 27% of your pay), 30 days annual leave plus bank holidays (pro rata), and access to flexi-time

Full-time – 37 hours a week (some flexible working options may be available, however, significant on-site presence is a requirement of this role)

Permanent

About the role

The main responsibility of this post will be to assist the BGS Hard Services Manager with the management of all aspects of hard FM services to ensure organisational statutory compliance and provision of a safe and effective physical environment. This will include the review, preparation, implementation and control of systems and processes.

The Keyworth site is a mixture of world class laboratories, physical archives, a digital data centre, warehouse style storage, offices, and conference facilities.

The successful candidate will be required to assist with the management of operations, maintenance, and repairs in order to deliver a safe, cost effective and timely service and this will include reactive maintenance. Other key responsibilities and duties include:

·      To manage the output of the TFM provider using CAFM system software (including monitoring all planned maintenance and any reactive works).

·      To work with the BGS Health & Safety Team to review and implement effective processes related to the different compliance systems.

·      To organically manage Planned Preventative Maintenance tasks in liaison with the Service Provider. Adding, or removing various tasks throughout the life of the contract.

·      To deputise and manage the Hard Services in the absence of the Hard Services Manager.

·      Control of contractors, including inductions, risk assessments and supervision of works.

·      Auditing the Service Provider and undertaking site inspections as necessary.

·      Assist with creating Purchase Orders in respect of planned and reactive works.

·      Assist with the Long-Term Maintenance (LTM) capital investment plan and Condition Surveys.

·      Writing Procedures, Risk Assessments and Training Notes.

·      Writing and issuing BGS Work permits, i.e. Laboratory access arrangements, working at height, LEV Testing and Inspections, penetrate fabric of building, Ground excavations, confined spaces, hot works etc.

The postholder will also play an important role around training in Compliance. The Compliance activity organised by BGS includes:

·      Statutory compliance of our plant, systems, and operating procedures.

·      CAFM compliance

·      Contractor compliance

About you

Educated to degree level or have equivalent experience of working in an FM environment, either from a technical side, or Facilities Management background.

Experience of using contractor databases to interpret information is essential for this role, as is a wide knowledge of all things Mechanical and Electrical.

Please also refer to the specific essential and desirable skills criteria for this post.

The closing date for receipt of applications is 17th March 2024. Interviews are expected to be held in early April 2024 in Nottingham