Document Controller

A fantastic opportunity for a Document Controller to join a dyamic MEP design team. As our Document Controller you will will work within the Design & Technical team to provide a consistent and timely service to the development teams by ensuring that project information/drawings/documentation is managed, communicated, filed and retrievable in accordance with the businesses procedures.

Let's cut to the chase, what's in it for you

• Hybrid working possible (dependent on role)
• Private Healthcare
• Competitive contributory pension scheme
• Life assurance

In return, what we would like from you

• Behave in line with our company values - Integrity, Caring and Quality
• Experience of using Viewpoint
• Knowledge and understanding of the Document Control process at operational level is vital.
• Previous experience of carrying out a similar role
• Excellent communication and interpersonal skills with the ability to effectively liaise and coordinate activities between departments great attention to detail
• Prioritise workload when managing multiple contracts / tasks.
• HNC in Computer Science, Business Administration or similar
• Ability to understand and interpret construction drawings and documents

More about the Document Controller role

• To attend internal project, start UP Meetings and internal handover meetings, to ensure a smooth transition from project inception to construction phase.
• To be responsible for the management of documents for multiple projects, ensuring Teams Channels and Project Folders are created for projects, and documents are uploaded in an accurate and timely manner.
• Work with procedures, guidance and forms contained within the corporate Business Management System
• Maintain knowledge and understanding of the Document Controller process at operational level.
• Maintain knowledge and experience of Viewpoint 4Projects at an operational level and any significant software.
• Carry out quality assurance checks on all information uploaded.
• Ensure all documents are up to date and completed correctly prior to internal or external audits.
• Ensure external documentation is identified and distributed as agreed.
• Ensure all drawings / documentation are controlled and maintained in a methodical manner.
• Manage user accounts, permissions and provide systems training.
• Support internal and external users regarding system issues.
• Liaise with production team regarding handover & completion information / documentation
• Main point of contact for any systems related questions queries.
• Analyse systems usage and outputs
• Communicating with Business unit leaders and stakeholders regarding systems process and requirements
• Working with Group teams to drive system improvements and enhancements
• Reporting back to the Business unit board on system implementation
• Management of Drawings printing and distribution to all sites