Events Executive

Events Executive

Canary Wharf

£27k

Hybrid 3-4 days in the office

Monday - Friday

Successful and expanding Events and Conference business based near Canary Wharf is looking to recruit a bright, enthusiastic and dedicated Events Executive to join their team!

The Events Executive will assist the team by providing impeccable administrative support to the whole office when required with a direct reporting line to the Operations Manager and overall reporting to the COO. Duties include but are not exclusive to:

• Being the first port of call for incoming registrations and queries by phone and email
• Updating and maintaining the database (HubSpot)
• Assisting the coordination of multi-event group bookings
• Responsibility for sending email confirmations and periodic reminders
• Assisting with registration at in-person events, welcoming delegates, providing badges and being a main point of contact throughout the event
• Sending and chasing delegate invoice payments, payment links and taking payments over the phone

• Creating virtual event platforms, with responsibility of adding and updating content
• Supporting the operations manager with preparation and delivery of events including, printing, and creating event materials and ordering equipment

Knowledge/Experience desired:

• Proven experience of operating all office equipment, including video calls
• Previous Office Administration experience
• Demonstrable experience of working effectively in a high-pressure and challenging environment
• Competent IT skills; HubSpot database knowledge a plus but not necessary but an aptitude for learning new software is a must
• Good knowledge of MS Office applications
• Strong interpersonal and organizational skills
• Strong oral and written communication skills
• Attention to detail (a must)
• Ability to multi task effectively
• Ability to take unexpected eventualities in their stride, and to cope well under pressure

This a multi layered role and an opportunity to join a fast paced, growing, dynamic media company

Benefits:

• Fun, Sociable company
• Opportunity to travel to events to assist co-ordination on site, in London and abroad when required
• Opportunity to learn and assist the Operations Manager with hotel management and event co-ordination with a view to doing this independently for events

Working hours 9.00-5.30. International travel may be required. The person would be required to work at least 3 days in the office and unsociable hours when events are held.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

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