Events & Resources Manager - Req24588

Job title:  Events & Resources Manager

Salary: PO6 £48,474.00 - £51,515.04

Hours: 37 hours

Location: Office and hybrid working

Internal vacancy. Applications will only be considered from existing Leeds City Council employees.

To undertake a lead role in planning and delivering of city events working with key agencies and stakeholders to contribute to a creative and inclusive occasion that fulfils safety requirements. 

Leeds City Council is one of the largest employers in the region with over 14,000 employees. We seek to recruit and develop talented individuals who embody our council values and ambitions.

About you

You will have an established record of delivering large scale events, working with key agencies and stakeholders to contribute to creative and inclusive occasions with a key focus on safety.  Most notably this includes taking a lead role in planning and delivering the Leeds West Indian Carnival, which is the oldest in Europe and the second largest outside of London, and an understanding of its cultural significance and role within community is therefore essential.

You should be someone who has excellent communication skills with the ability to forge relationships across the private, public, and voluntary sectors, working with colleagues, partners, and community organisations to assist in delivering their vision whilst meeting all relevant legislation.

About the role 

As Events and Resources Manager you will be working in a fast-paced, dynamic environment, and will demonstrate a drive to deliver high levels of customer service and be motivated to influence for change and improvement.

You will take a lead role in promoting parks and green spaces to third party organisers, supporting them to deliver a wide range of events, activities and bookings each year in a safe environment. 

You will undertake a cross-service role in all safety matters given the high-risk nature of the service, also overseeing facilities and customer contact management and financial support.

What we offer you

We take pride in offering the best employee experience, with benefits including:

• a competitive salary and annual leave entitlement plus statutory holidays
• membership of the West Yorkshire Pension Fund with generous employer contributions
• flexible and hybrid working arrangements subject to service requirements
• a clear career pathway and continuing professional development opportunities
• a range of staff benefits to help you boost your wellbeing and make your money go further

How to apply

Please complete the online application form.

If you have any queries or would like an informal chat about the role please contact Sonya McDonald, Head of Commercial & Estates on 0113 378 8693 or email sonya.mcdonald@leeds.gov.uk

We are committed to safeguarding and promoting the welfare of children, young people and vulnerable adults.

We promote diversity and want a workforce that reflects the population of Leeds. Leeds City Council is ranked 70 on the Stonewall Equality Index 2023. We are also an age-friendly employer, a Mindful Employer and a Disability Confident Leader.

All new Leeds City Council appointments are made subject to the satisfactory completion of a six-month probationary period.

This role is based in the UK. Employment is conditional on confirmation of the right to work in the UK - either as a UK or Irish citizen, under the EU Settlement scheme or having secured any other relevant work visa. If you do not have the right to work in the UK and the role does not meet eligibility for sponsorship, please consider carefully whether you meet the eligibility to apply.

Job Description

Job Purpose:  To undertake a lead role in planning and delivering the Leeds West Indian Carnival events working with key agencies and stakeholders to contribute to a creative and inclusive occasion that fulfils safety requirements. To take a lead role in promoting parks and green spaces to third party organisers and supporting them to deliver a wide range of events, activities and bookings each year in a safe environment. To undertake a cross-service role in safety matters (given the high-risk nature of the service), overseeing customer enquiry and complaint management, and financial support.

Responsibilities:

To lead work with key agencies and stakeholders to plan and deliver the Leeds West Indian Carnival events and other major events in Climate, Energy and Green Spaces.

To be the responsible officer for licensing purposes when managing an event in Council parks and green spaces.

To ensure all aspects of each event meet health and safety requirements and all staff are trained to observe and react appropriately to unsafe working situations.

To develop event management processes in line with current legislation and guidance to ensure compliance for all organised events in Council parks and green spaces.

To provide support and advice to staff, colleagues, event organisers and other agencies.

To be responsible for/and act as safety officer at relevant events.

To lead on health, safety and welfare service issues ensuring effective liaison and engagement with the council’s Health, Safety and Welfare team for activities conducted by a high-risk service.  This will include engagement with senior officers and attendance at corporate safety management meetings as required.

To line manage financial support resources including prioritisation of activity to ensure efficient and effective use of financial management software.

To lead on facilities management service issues ensuring effective liaison and engagement with the council’s facilities management team in respect of operational buildings across the city.

To lead on shared service issues ensuring effective liaison and engagement with the council’s Shared Services team in respect of customer enquiries and complaints management.

Managing and motivating staff, including ensuring that appropriate staff development is in place.

To represent the Climate, Energy and Green Spaces service at all appropriate internal and external meetings.

To ensure the procurement of goods and services is in accordance with financial regulations, corporate policy, and legal requirements.

Flexible and adaptable to change to assist other services as required commensurate to grade.

Participate in appraisal, training and development activities as necessary to ensure up to date knowledge and skills.

Improve own practice through observation, evaluation, discussion with colleagues and development programmes.

To work collaboratively with colleagues, knowing when to seek help and advice.

Contribute to the overall ethos, work, and aims of the service by attending relevant meetings, training days/events as requested.

Be aware of and comply with Leeds City Council policies and procedures e.g., child protection, health, safety and security, confidentiality, and data protection, reporting all concerns to an appropriate person.

Be aware of and support difference and ensure equality for all working in an anti-discriminatory manner, upholding and promoting the values, standards and equal opportunities of Leeds City Council. 

Recognise and appropriately challenge any incidents of racism, bullying, harassment or victimisation and any form of abuse of equal opportunities, ensuring compliance with relevant policies and procedures.

The Council has adopted a flexibility protocol and this role will be expected to work within these parameters.

The duties outlined are not meant as an exhaustive list and will also comprise any other duties within the spirit of the post commensurate with the job evaluation outcome for this post.

Qualifications

Diploma in Event Safety Management or equivalent.

PERSONAL SPECIFICATION 

ESSENTIAL REQUIREMENTS: It is essential that the Candidate should be able to demonstrate the following criteria for the post within the context of the specific role duties and responsibilities: Candidates will only be shortlisted for interview if they can demonstrate on the application form that they meet all the essential requirements.

Method of Assessment will be through one or more of the following Application Form, Test, Interview, and Certificate.

Skills Required

Ability to be innovative and apply judgment and analytical skills to resolve highly complex problems requiring new and creative long-term solutions.

Effective written and oral communication skills with a wide range of people e.g., members of parliament, elected members, senior council managers and members of the public.

Ability to exchange wide ranging, contentious or complex information. Select the most fitting method from a very wide range of options depending on the audience. Seek and listen to customer feedback to represent their views to others. Interact confidently, influence and negotiate persuasively, convincing others, when needed, to adopt policies and courses of action they might not otherwise take.

Ability to lead, manage and motivate a team to deliver large scale major events. Taking responsibility for their coordination, development, and appraisal. Monitor and support performance improvement and use a coaching approach to develop team members and maximise their contribution. Support staff to achieve their full potential, whilst complying with the council’s people management principles and policies.

Ability to liaise and form partnerships with other agencies and commercial promoters. Collaborating across organisational, geographical, and cultural boundaries to work to achieve shared outcomes that benefit all stakeholders.

The ability to operate at a strategic level.

The ability to plan and manage budgets effectively.

The ability to manage and prioritise multiple and conflicting tasks to meet tight deadlines including the delivery of projects to agreed timescales.

To work within a project team environment.

An ability to lead and manage services in accordance with Leeds City Council’s values and equality standards.

Able to work flexibly across different work locations and areas as appropriate.

Full driving licence.

Knowledge Required

Local government decision making processes.

Knowledge of current operational, managerial and performance management systems.

Knowledge of working with and an excellent understanding of relevant guidance for large public events.

Knowledge of large-scale event organisation.

Extensive knowledge of health, safety, and welfare management in the context of an operational service area particularly with relevance to publicly accessible land.

An understanding of the principles of performance management.

Ability to make effective use of computer systems including Microsoft Office.

Knowledge of events licencing and statutory provisions.

Good knowledge of managing and supporting best practice for a broad range of safeguarding issues with relevance to publicly accessible land and activities.

A good level of understanding of local government financial procedures and systems.

Experience Required

Significant experience of developing and delivering large scale major events.

Experience of working with senior management to shape and influence the delivery of council strategic priorities at a council, directorate and service level ensuring people are kept at the forefront.

Experience of developing partnerships with other agencies to deliver large scale events.

Experience of analysing and searching for practical, efficient, and deliverable solutions and strategies to achieve desired outcomes.

Experience of leading and motivating a team to deliver clear objectives.

Experience of managing and accounting for substantive budgets.

Of working to conflicting deadlines often under diverse pressure.

Behavioural & other Characteristics required

Co mmitted to continuous improvement.

Ability to understand and observe Leeds City Council Equal Opportunities Policy.

To carry out all duties having regard to an employee’s responsibility under Health & Safety Policies.

Willingness to actively participate in training and development activities to ensure up to date knowledge, skills and continuous professional development.

Understand and embrace our values, behaviours, and codes of conduct. 

DESIRABLE REQUIREMENTS: It is desirable that the candidate should be able to demonstrate the following criteria for the post within the context of the specific role.  Candidates are not required to meet all the Desirable requirements however these may be used to distinguish between acceptable candidates. 

Method of Assessment will be through one or more of the following Application Form, Test, Interview, and Certificate

Experience Required

Senior experience of managing within a parks and countryside service.

Experience in managing projects.

Implementation of performance and management systems.