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Form of work
SalaryI am seeking an Executive Assistant to provide a comprehensive secretarial and administrative service to the CEO and Director of Client Services for a Maidstone based Charity.
This role is pivotal in managing the office efficiently and acting as the main point of contact for staff and visitors. The ideal candidate will have a proven track record of senior-level administrative support and a commitment to delivering excellent customer service.
Day to Day of the Executive Assistant:
- Manage all administrative duties for the CEO and Director of Client Services, ensuring efficient office operations.
- Support contract monitoring, including quarterly reporting, data analysis, and editing case studies.
- Handle communications, including screening calls, managing emails, and responding to enquiries on behalf of the CEO and Director of Client Services.
- Manage diaries and email accounts, filter emails, and schedule meetings and appointments.
- Conduct research and prepare reports on various subjects relevant to the CEO and Director of Client Services.
- Provide a high-quality service for visitors and deliver outstanding customer service.
- Draft and produce documents, briefing papers, reports, and presentations.
- Maintain and develop office systems, databases, and filing systems.
- Organise and attend meetings, events, and conferences, ensuring preparation and follow-up.
- Arrange travel and accommodation for the Senior Management Team as needed.
- Support tenders by producing detailed presentations and documents.
- Assist with administrative work across departments as required.
Required Skills & Qualifications for the Executive Assistant:
- Experience in senior-level PA/EA role
- Excellent customer service skills.
- Proficient in complex diary management.
- Skilled in meeting administration and minute-taking.
- Ability to use initiative and make effective decisions.
- High level of IT software skills (Microsoft Outlook, Excel, Word, Internet Explorer, PowerPoint).
Benefits for the Executive Assistant:
- Salary £25-£27k depending on experience
- Opportunity to work in a dynamic and supportive environment.
- Professional development and training opportunities.
- 24 hour wellbeing support
- 21 days holiday + bank (rising holiday scheme for years of service)
Please apply now for consideration!
