Executive Assistant

Do you have experience in supporting a business leader with company secretary duties? Have you worked with a Board and/or Leadership team in terms of collating papers and monitoring actions?If yes, this may be the perfect role for you!

The South East Consortium (SEC) is a not-for-profit organisation based at the Kent Science Park in Sittingbourne, representing social housing providers in London and the South East. SEC run more than 150 tenders every year across a diverse mix of organisations. SEC are looking for an Executive Assistant to join our team on a permanent part time basis working between 21-28 hours a week. We are happy to be flexible regarding the working pattern. You'll be working out of our Sittingbourne office at least twice per week and the remaining days from home.

This is a brand-new high level Business Support role, working directly with the Chief Executive, Board and Leadership Team in an ambitious not for profit business focused on public procurement.

You ll find this to be a varied role that provides high level support across our small organisation. This role will provide you with a fantastic opportunity to demonstrate your organisational and collaboration skills, providing exceptional service and support at the highest level. Championing a good working culture and being customer centric are of the highest importance to the Chief Executive you ll need to be passionate about this too.

We re looking for someone who possess strong communication and organisational skills to:

• Support company secretary administration assisting the Chief Executive and Board to deliver their obligations as per our Code of Governance and Members Agreement
• Provide efficient and responsive EA support to SEC colleagues, making sure the priorities of Executives are actioned and achieved.
• Organise and summarise high level papers and reports, conducting additional research where necessary, to ensure that the Executive is in possession of all relevant background information needed.
• Take minutes of high-level meetings and record/monitor actions through to completion this will include all Board / Committee meeting and our AGM.
• Support the delivery of business-wide administrative projects to support our business following our recent incorporation project
• Support the business with the administration of its key policies and procedures.

What you ll need

• Sufficient experience as a PA or EA in construction & procurement or a related professional field, where the exercise of judgment is limited to applying applicable policies, procedures, regulations.
• The ability to communicate effectively and concisely, displaying good interpersonal skills in multiple modes (phone, face-to-face, emails and in writing) using customer friendly language.
• The ability to use a variety of software packages to produce correspondence and documents, and maintain presentations, spreadsheets and databases.
• You ll be customer-focused, building strong relationships and ensuring customer satisfaction.

In your supporting statement, it is important that you address how you meet the above criteria providing examples.

Advert closing date: 11th April 2024 at 23:59

About us

The South East Consortium (SEC) is a not-for-profit organisation, representing social housing providers in London and the South East. We deal with around £300m of public sector tenders whilst working to improve procurement practice across the housing sector. In 24/25 we forecast to turnover c£3.2m.

It s a great time to be joining us we ve been around since 2005 but given our growth we ll move from an unincorporated entity part of Southern Housing to a Company Limited by Guarantee in Spring/Summer 2024. It s taken two years in planning but worth it.

What's in it for you

• Pension
• Life assurance
• Healthcare cash plan
• Eyecare & dental
• Birthday leave
• Retailers discounts
• Cycle to work
• Buy & sell annual leave
• Season ticket loan
• In-house academy & career development
• Flexible working

Inclusion and Diversity
At SEC we work hard to create a diverse and inclusive culture and environment where people are respected for who they are. Encouraging inclusion is not just about protected characteristics, it s about celebrating differences of thought, opinion, experience, and perspective of each individual.

We re all different in our own way and we want our colleagues to feel comfortable, that they belong, and are safe to be themselves at work, without fear of being judged or excluded, but valued for their contribution to our One Team approach.