Executive Assistant

Location – RH19

Temp assignment starting ASAP

My Client., a Hospital based in East Grinstead, are seeking an Executive Assistant to provide a comprehensive administrative and business support service for Executive Directors and their teams. This role is integral to the smooth operation of the directorates and requires a candidate who can handle sensitive information with discretion and initiative.

• Provide confidential support, dealing with sensitive information regularly and communicating with staff at all levels.
• Build and manage relationships with key individuals and groups.
• Prioritise mail, manage complex diaries, and resolve day–to–day issues using sound judgement.
• Research and present information for executive directors, analysing and summarising complex data.
• Plan and organise events, meetings, and workshops, ensuring all materials and logistics are handled efficiently.
• Administer meetings, distribute papers and agendas, and take formal and informal minutes.
• Respond to correspondence, draft replies, and collate reports from various sources.
• Collaborate with other Executive Assistants to manage priorities and workflow effectively.
• Provide cover for other Executive Assistants as needed and train new staff on systems and procedures.
• Support internal and external audits by providing necessary information and files.
• Update information on the Trust's Intranet and website, maintaining communication databases and electronic filing systems.
• Maintain absence, appraisal, and training records for Directors.

• Advanced IT skills with proficiency in Microsoft Office and other relevant software.
• Strong written and verbal communication skills, with the ability to handle confidential information.
• Experience in administrative roles, preferably within the NHS or a similar environment.
• Ability to work autonomously and prioritise effectively.
• Experience in event planning and meeting administration.
• Familiarity with electronic filing systems and maintaining records.