AddressThis is a remote role based from home. - this position is full time and fixed term until May 2025. Please note that this role may close early should sufficient applications be received, so early application is advised. All applicants need to submit a CV and a covering letter on why you should be considered for this role.
We’re recruiting an experienced Executive Assistant to join our Central Services team, working with our New Business & Contract Retention directorate. If you are looking to join a values driven, forward thinking charity and have the passion and expertise to support our Executive Leadership team at With You, we want to hear from you.
Reporting into the Executive Director for Governance and Corporate Services, you will work to ensure that With You’s Executive and Senior Leadership Team are supported through excellent administrative, organisational and communication skills. As an Executive Assistant, your skills and knowledge will allow you to proactively take ownership and identify individual responsibility to coordinate, lead or manage diaries, mailboxes, projects and processes. By effectively delivering these tasks and accurately anticipating the Executives requirements you will be allowing them to focus on carrying out their responsibilities to deliver on the organisation’s mission and strategic objectives.
This will include:
- Supporting members of the Executive, to ensure all administrative tasks are managed adequately, so that they are freed of admin workload.
- Scheduling and preparing documentation (agendas, action logs) and presentations for Executive, SLT and other key senior management meetings within the organisation (as instructed).
- Supporting the directorate in the delivery of projects, taking charge of your own project action lists (on an ad-hoc basis) and reporting back to relevant senior management.
- Coordinating travel and accommodation across the UK in line with organisational budgets and in line with policies and procedures, as well as ensuring effective use of corporate tools available to carry out these tasks e.g. Agiito (accommodation), or Trainline (railway travel).
- Managing email inboxes and responding to messages as required.
- Ensuring all meetings managed as part of your remit are minuted in line with internal and external governance requirements and maintain appropriate records, and follow up on the delivery of actions in a timely manner.
- Communicating confidently and proactively at all levels, and maintaining, where necessary, a high level of discretion and sensitivity.
- Adapting and improving administrative processes in order to enhance the agility of the organisation and the Executive and Senior Leadership Team.
- Anticipate requirements and proactively gather information to support the Executive and Senior Leadership Team in carrying out their responsibilities.
- Liaise with candidates, including arranging interviews, ensuring the interviewing panel have all the necessary information ahead of time and following up on pre-employment due diligence.
- Supporting with event coordination; managing all aspects such as logistics, attendance lists and budgets, invites and relevant literature etc.
- You may represent the Executive and Senior Leadership Team of With You - the ability to demonstrate the highest standards of integrity, confidentiality and reliability is essential.
REQUIRED SKILLS
To apply for this position, you should have demonstrable experience in a similar role, including working at Executive and Board level. You should also have exceptional prioritisation and organisation abilities, including forward planning and critical thinking to mitigate problems with good working knowledge and experience of creating presentation slide decks.
We are looking for an individual with exceptional anticipation and organisational skills - you will be someone who enjoys working with a wide range of stakeholders, whilst ensuring you maintain tact, diplomacy and resilience. You will be confident when dealing with a variety of tasks, including those requiring discretion and critical thinking to mitigate issues.
It is important that you have the ability to understand and produce reports, as well as exemplary communication skills. This is the ideal role for someone who loves to organise, wants a challenge and likes to stay busy! You’ll be working with a supportive, service-focused team, who will welcome your expertise and enthusiasm for getting things done.
This is a remote role based from home. This position is full time and fixed term until May 2025.
Diversity Statement
As an organisation, we continue to build an inclusive culture that encourages, supports and celebrates the diverse voices and experiences of our staff. We know that representing the communities we serve is key to us meeting our goals of radically improving people's lives. We welcome the unique contributions that you can bring and we encourage people from underrepresented communities and backgrounds to apply to join our team, including people with lived experience, people with disabilities, people from racialised communities, LGBTQ+ people and armed forces veterans.
ABOUT THE COMPANY
Everyone should feel comfortable getting the support they need for issues with drugs, alcohol or mental health.
We provide a free and confidential service without judgement to more than 100,000 people a year. We use our expertise to improve the help available and raise awareness around drugs, alcohol and mental health so that more people can get support.
We Are With You.
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BENEFITS
- 28 days annual leave, plus bank holidays
- 2 days paid volunteer leave per year
- Auto-enrollment into We Are With You’s pension scheme
- Access to a Blue Light Card
- Flexible working opportunities and access to a range of services and resources to support you with your wellbeing
