Executive Assistant

At Adaptable Recruitment we have a fantastic opportunity for an Executive Assistant to the CEO and Directors within a global leading business based in Liverpool area (moving to Speke)Package:

• Salary £29,000 DOE
• Full-time, Permanent
• Hybrid Flexible working pattern
• 8.45am - 4.45pm Monday - Friday (35 hours per week)
• 25 days annual leave + bank holidays
• Pension contribution up to 7%

Location: Liverpool (moving to Speke - May 2024)Main Responsibilities to include:-

• To maintain a strong working relationship with all stakeholders, internally and externally.
• To provide a flexible and bespoke administrative support to CEO and Directors including diary management, expense returns, scheduling meetings, planning events, organising travel and preparing travel itineraries, correspondence and managing emails.
• To organise meetings. Including coordinating the agenda, location, catering arrangements, coordinating stakeholders to submit reports, taking and preparing minutes and ensuring that follow up actions and key deliverables are completed/updated.
• Managing the content and flow of information to the CEO
• To maintain confidential correspondence and organised filing systems for the CEO and Directors.
• To coordinate and distribute all reports and documentation for meetings of FRC Group Board of trustees and subcommittees and other meetings with external third parties.
• Managing stationery supplies, franking machine tops up, and other office management supplies.
• To process purchase orders on behalf of the CEO and Directors.
• To conduct research/analysis and compile data as directed by the CEO.
• To produce reports for the CEO as and when required.
• To provide administrative support to the CEO and Directors in implementing organisational projects and programmes
• To field, prioritise, manage and respond where appropriate, to enquiries made to the CEO (by email, telephone or other channels).
• Any other duties identified by the CEO.

The Ideal Candidate:-Experience -

• At least 3 years experience in a similar role in a fast paced environment with fluctuating priorities and deadlines

Skills -

• Well organised, highly motivated with advanced general administrative skills, great time management skills and the ability to act without guidance.
• Ability to distinguish between issues requiring CEO / Director involvement and those that do not.
• Excellent verbal and written communication skills.
• Detail oriented, experienced planner with the ability to communicate and respond effectively and flexibly.
• Advanced skills in Microsoft Outlook, Word, PowerPoint and Teams Intermediate Excel skills.
• Able to prioritise and handle multiple assignments at any one time.
• High level of integrity and discretion in handling sensitive and/or confidential information.
• Energetic and eager to tackle new projects and ideas.
• A team player capable of cultivating productive working relationships across the company.
• Resourceful, can-do attitude

Essential Criteria-

• Full driving licence
• Educated to degree level or equivalent

For more info please contact me on:-Laura