Executive Assistant – Art Gallery

Executive Assistant – Art Gallery
Central London (1 day from home)
40-50K DOE
Join a Leading Art Gallery as PA & Post Sales Administrator!

A prominent Art Gallery in the heart of Central London, are in search of a top-class PA & Sales Administrator to join their team in support of their Founder. This is a fantastic opportunity to join a creative, innovative space with forward thinking professionals who love what they do!
As a Personal Assistant & Post Sales Administrator, you'll play a crucial role in maintaining operational excellence. Your responsibilities will range from managing schedules to coordinating post-sales activities with clients, artists, and staff. This multifaceted role demands exceptional organisation, sales coordination skills, and a deep understanding of the contemporary art market.
Responsibilities:

• Efficiently manage Directors' diary and appointments
• Coordinate Directors' attendance at art events and exhibitions
• Handle Museum Patronage memberships and correspondence
• Manage inboxes and prioritise emails
• Assist with departmental meetings and logistics
• Coordinate travel arrangements
• Provide administrative support on sensitive matters
• Handle incoming enquiries and post-sale processes
• Conduct client and artwork research
• Prepare sales documents and contracts
• Maintain CRM system and client records
• Coordinate invitations and attend gallery events
• Liaise with Finance and Logistics teams for smooth transactions
• Organise paperwork for secondary stock acquisitions

Requirements:

• At least 3 years proven experience as a PA or EA to senior leaders
• In-depth knowledge of contemporary art trends and the art market
• Ability to thrive in a fast-paced environment
• Excellent written and verbal communication skills
• Meticulous attention to detail
• Polished and composed in a fast-paced environment
• Proficiency in G-suite, Salesforce, and Microsoft Office

If you're ambitious, creative, ready to make a difference in the art world, we want to hear from you! Join this exciting team and be part of a movement that's shaping the future of creativity.
Impact is dedicated to fostering diversity in the Media and Creative Industries. If you require any accommodations for a more accessible experience, please let us know. Our commitment to representing a diverse talent pool and creating an inclusive environment for all candidates to excel is central to our mission.