Executive Assistant - Country Department

Knight Frank is looking to hire an Executive Assistant in the Country Department Team supporting a team of 8 which includes the South East Team along with the North Surrey Team. 

We are the world’s leading independent international property consultancy, headquartered in the UK, offering agency and professional advice across Commercial, Residential and Rural sectors. Established in 1896, Knight Frank now comprises a global network of over 20,000 people in 487 Offices across 53 Territories. Discover More About Knight Frank

Responsibilities:

• Answer incoming calls and website enquiries
• Assist with arranging and organising property visits
• Diary management
• Transcribing dictations when required
• Take accurate messages and assist with enquiries wherever possible
• Maintain a tidy office
• Book meeting rooms when necessary
• Presentation preparation when required
• Provide efficient sales administration, to include:
• Property listings: 
  • Create new property activity records 
  • Order land registry title checks 
  • Register new instructions  
  • Create template letters and forms  
  • Booking in photos and floor plans with suppliers
  • Brochure production
  • Social media asset creation
  • Advertisement creation
  • Conducting client due diligence checks  
  • Invoice creation
  • Completing expenses for team on monthly basis

Marketing

• Create dotmailers, property brochures, property advertisements and pitching materials
• Arrange and upload EPCs, photos and floorplans 
• Update property listings
• Use of internal systems to search and download imagery 
• Display knowledge of GDPR regulations 

Particular Aptitudes/Skills Required

• Prior experience in a business support, administration or front of house role preferred but not required
• Flexibility, adaptability and a co-operative attitude
• Excellent standard of English grammar and spelling
• Calm under pressure
• Diligent and efficient
• Attention to detail
• Self-motivated
• Team player