Executive Assistant - Investment Banking

Executive Assistant
London (Hybrid)
Contract until end of 2024
£25 p/h
If you’re looking for a career that will help you stand out, join our client, and fulfil your potential. Whether you want a career that could take you to the top, or simply take you in an exciting new direction, our client offers opportunities, support and rewards that will take you further. We are currently seeking an experienced individual to join this team in the role Executive Assistant.
Principal Accountabilities:
• Represent the Banker, exercising confidentiality, discretion and personal sensitivity in all aspects of the role, exercising judgement and taking decisions on their behalf
• Own and manage multiple complex diaries, using initiative to resolve conflicts and anticipating the banker’s requirements, ensuring efficient scheduling of meetings, co-ordinating with all relevant parties to ensure best possible use of time
• Anticipate, coordinate and manage complex international travel and meeting schedules and prepare itineraries
• Extensive client liaison, maintenance of client relationships at senior level (including client PAs)
• Manage and maintain key communication networks, building excellent rapport within team and maintaining effective relationships showing discretion as required
• Take ownership of all enquiries, resolving, escalating or identifying alternative contacts as appropriate
• Dealing proactively with all correspondence and meeting actions
• Anticipate issues, offering practical and timely solutions, upwardly referring as necessary
• Assist in maintaining client/market activity and preparing/distributing information packs, presentation when required
• Anticipate and provide/collate all relevant documents through understanding the nature of the ongoing work/projects of the team
• Project manage and organise large events/conferences as appropriate to the role
• Provide support and coaching for others, actively source and share knowledge with others
• Provide cover as appropriate, working collaboratively with other team members, ensuring phone line(s) are manned at all times.
• Ensure own, and enable bankers, timely compliance with HSBC policies, procedures and protocols, including performance review process
• Operate within policy and seek to use the most cost effective solutions, eg travel/expenses requests are within policy and budget, encourage greater use of video conferencing as an alternative to travel, managing room bookings (no shows) etc
• Role model and ambassador for desirable secretarial behaviours and competencies, providing cover for others in the team as requested
• Support on technology eg for presentations, video conferencing etc
Skillset / Knowledge & Experience Required
• Experience in dealing with people at the senior/C-Suite Level
• Investment banking experience is strongly desirable
• Banking experience is essential
• Demonstrate strong organisational skills, regularly act on own initiative, highlighting issues and suggesting possible solutions
• Exercise confidentiality, discretion and personal sensitivity in all aspects of the role
• Strong teamwork skills
• Ability to work in a fast paced environment
• Ability to build and maintain strong internal and external relationships
• Proactive with good organisational skills and forward planning
• Excellent communication skills
• Project professionalism at all times being resilient under pressure
If you are interested in this position, please do not hesitate to reach out! 
Please note, in the event of a high volume of applications for this role, we will not be able to respond to each individual applicant. Unfortunately, if you have not been contacted within 7 days then we will not be progressing with your application. Thank you for your understanding