Executive Assistant / Office Manager

Our client who is an industry body associated with the creative and entertainment industries are looking for an experienced Executive Assistant/ Office Manager due to a period of change and growth. This is initially a 3 to 4 month contract with a view to going permanent. This role will report to 2 directors and work closely with the senior management team.

Key responsibilities include, but are not limited to:

Executive Assistant

· Complex diary management for a number of directors and senior management – making sure to take in to account conflicting and demanding schedules.

· Screening telephone calls and emails.

· Preparing reports and PowerPoint presentations.

· Arranging travel and handling Expenses.

· Acting as the main point of contact for the Senior Management team in a professional manner

· Facilitate cross-departmental communications and meetings.

· Minute taking, preparing packs and arranging meeting rooms – for internal and external meetings.

· Project implantation and management.

· Maintaining company records, filing and archiving systems.

Office /Operational Management

· Liaising with and acting as the first point of contact for Staff and visitors.

· Answering the switchboard, maintaining company inbox and providing general office support.

· Manage meeting room booking system.

· Office Health and Safety process and procedures.

· Ensuring office IT equipment and Telecoms are up to date and suitable.

· Manage complaints process.

· Keeping all stationary, office equipment and supplies up to date and available.

Essential Skills and Experience

· Proven experience in support of Senior Management – including company directors.

· Exceptional organisational skills

· Extensive diary and email management

· Exceptional communication skills

· Advances knowledge of Microsoft Office Suite

· Experience of managing a busy office alongside support for senior management.

· Confidentiality and discretion.

Due to the high volume of applications received, regrettably only successful candidates will be contacted

Job Types: Full-time, Temporary contract
Contract length: 4 months

Pay: £40,000.00-£45,000.00 per year

Schedule:

• Monday to Friday

Application question(s):

• Are you Immediately available and able to commit to a 4 month contract?
• Have you got experience as an Office Manager / Executive Assistant?

Work Location: In person