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Form of work
SalaryProviding executive support to three Managing Directors of Investor Relations teams and one Senior Managing Director of the Co-Investment team. Additionally, offering administrative and logistical support to the UK-based Investor Relations and Co-Investment Teams.
Job Responsibilities:
Welcoming and assisting clients, arranging meeting spaces, preparing beverages, and coordinating lunch arrangements as needed.
- Handling photocopying, printing, scanning, and binding tasks.
- Managing local and international courier services and postage.
- Reserving meeting rooms using the Condeco tool.
- Managing team members' schedules for internal and external meetings.
- Coordinating meetings and calls with current and prospective clients.
- Inputting data into CRM systems.
- Compiling expense reports.
- Organising business card information.
- Making restaurant reservations for business lunches and dinners.
- Providing daily support to both teams, including liaising with IT/office management and arranging taxi reservations.
- Assisting in onboarding new team members.
- Collaborating with other team assistants to ensure adequate coverage.
- Assisting in organising internal and client events.
- Undertaking any other ad hoc duties as assigned.
Specialised Business and Technical Knowledge:
Proficient organiser with strong administration skills.
- Capable of meeting deadlines and managing multiple priorities.
- Able to work under pressure while maintaining attention to detail.
- Possesses excellent interpersonal skills and can interact with clients at all levels.
- Flexible approach to work and a team player.
- Intermediate proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
Education and Experience:
Demonstrated experience in a similar role within financial or professional environments.
Communication Scope:
The Executive Assistant will engage directly with internal and external stakeholders and should be confident in requesting/providing information to employees at all levels.
