Executive Assistant

A leading US law firm based in central London is offering an exciting opportunity for an Executive Assistant (EA) to join their team. This position supports a Senior Partner in the transportation team.

Initially a 12-month fixed-term contract (FTC), the role has the potential to become permanent. The Senior Partner is highly active, frequently traveling between London and various overseas offices, necessitating a high degree of organizational support.

Key Responsibilities

• Travel Coordination: Manage all travel arrangements, including booking taxis, accommodation, and handling expense forms.
• Meeting Arrangements: Organize conference calls, meetings, video conferences, and catering services.
• Client and Matter Management: Assist in opening new client accounts and matters, ensuring compliance with Know Your Customer (KYC) and Anti-Money Laundering (AML) processes.
• Document Preparation: Create PowerPoint presentations and Excel spreadsheets, and draft simple correspondence.
• Billing Support: Monitor the billing process using 3E software, communicate with clients and outside co-counsel regarding fees, invoices, and handle ad hoc queries.

Required Qualifications

• Educational Background: A minimum of 5 GCSEs (or equivalent), including English and Maths.
• Professional Experience: At least 4 years of EA experience in a corporate or professional services environment.

Desired Skills and Attributes

• Communication: Excellent communication and interpersonal skills.
• Proactivity: Proactive, enthusiastic, and resilient in managing tasks and challenges.
• Billing Expertise: Experienced with complex billing processes.
• Technical Proficiency: Strong knowledge of PowerPoint, Excel, iManage, and 3E software.

Application

If you are organised, detail-oriented, and thrive in a fast-paced environment, this could be a great opportunity to advance your career with a prestigious law firm. This role not only offers a dynamic work environment but also the potential for a permanent position.