Facilities Administrator

administration helpdesk customer supportFacilities AdministratorHours : Monday to Friday : 37 hours per weekSalary : £12.50 - £13.00 per hour This is a temporary role to start asap and has no end date. Location: EastleighDynamite recruitment is working in partnership with a well-established organisation who are uk based .Due to a busy period out client is looking to recruit a Facilities Administrator / Helpdesk to start asapAs a Facilities Administrator you will be : The first point of contact on the Facilities Helpdesk Responsible for raising purchase orders , PPE orders, stationery orders, catering supplies, cleaning supplies, etc. Ensuring that minimum stock levels within the organisation are kept topped up and arrange the delivery of any top up stock. Working with the relevant contractors including trade operatives to resolve internal and external customer queries relating to works orders. Resolve day to day customer queries relating to contractor works via email and on the telephone. To attend meetings as required to provide additional information relating to the administration of contracts and/or functions this would include liaising with regulatory bodies. Assist in the creation of staff ID badges, ensure compliance with security and building access requirements. Responsible for the issue of parking permits and assist in maintaining the Company's car park policy. Reconciliation of team Company credit card spend to ensure compliance with procurement card procedure and reporting any anomalies. Process invoices awaiting payment to ensure these are progressed by those responsible for the programme of works to meet payment obligations. Raise queries and issues relating to invoices and/or work claimed with the relevant parties. Validate information from external out of hours contractors ensure emergency works have been attended to and follow-on jobs raised. Provide minutes for monthly team meetings and those requested by the Workplace Services Manager. Assist with reporting. Take minutes at meeting where necessary.The ideal Administrator will have / be Previous experience in managing enquiries via email and on the telephone. Good verbal and written communication skills The ability to communicate with a wide range of individuals. Will be available asap. A good working knowledge of Microsoft Office packages including Outlook, Word and Excel. Confidence in using data entry and storage software systems (IBS Open Housing) and DRS work scheduling systems or similar data software programmes. Ability to multitask.To be considered please submit your CV AsapINDHP