Are you a Business and Facilities Administrator keen to start your next role?
CMS2, a specialist equipment manufacturer supplying maritime atmosphere control systems and life of system support services is looking for a part time (5 days a week - hours to be agreed upon) 9 months maternity cover to actively support the business by providing a comprehensive, effective and professional administration service.
Key Responsibilities:
- Greet visitors, arrange refreshments and ensure all security protocols are adhered to
- First point of contact for telephone and email enquiries
- Organise distribute and send mail
- Book employees travel and complete all associated paperwork and documentation checks in line with new requirements, maintaining accurate log to support.
- Support the Senior Leadership team in calendar management, booking meetings and conferences and ensure the rooms are set up ready for meetings and events.
- Take meeting minutes as requested.
- Support the facilities and health and safety team by organising and administering such site services and Facilities such as window cleaners, cleaning, vending, ground maintenance contracts.
- Support landlord visits
- Ordering and maintaining basic supplies on site (tea,coffee,milk,etc)
- Assist in the coordination of office moves and layouts.
- Responsible for the control of the company pool car and associated documentation.
- Monitor CC TV and ensure cameras are maintained.
- General admin as requested by Senior leadership team
About you:
- Min 5 GCSE’s grade c/4 or higher including Maths and English or an Intermediate Business Administration Apprenticeship level 3.
- Flexible, enthusiastic, self-motivated, and able to work well under own initiative.
- Proactive approach
- Excellent customer service, communication, and interpersonal skills
- Be tenacious, i.e., proactively following up on issues and outcomes driven.
- Strong IT Skills – Microsoft programmes
- Good telephone skills
Benefits:
- Company pension
- Free parking
- On-site parking
Schedule:
- Monday to Friday (part time hours)
Education:
- GCSE or equivalent (preferred)
Work authorisation:
- United Kingdom (required)
Ability to Commute:
- Portsmouth (required)
Work Location: In person