Facilities and Office Manager

An award winning people orientated architecture practice is looking for an experienced Facilities and Office Manager on a part-time basis, overseeing the day to day running of a large office, supporting the Directors and managing the support team.

It’s a great varied role running the office of a busy working studio. A key focus of the role will be on the facilities side ensuring the office is running smoothly and looking after H&S. You will also be looking after the support team and ensuring reception runs smoothly.

Management of the Facilities and Office includes:

• Oversee management of front of house and reception
• Manage maintenance contracts for all services, ensuring planned maintenance and ad hoc repairs are carried out as required
• Oversee utilities contracts
• Maintain fire and security contracts and procedures including fire alarm test, drills, fire wardens and security access, CCTV
• Assist with health and safety in the London and Manchester studios including overseeing first aiders and first aid box supplies
• Review general risk and fire risk assessments for London and Manchester with H&S Director and Associate
• Coordinate with IT support and organise internal moves and relocations
• Manage the Studio Assistant and Receptionist in London and Studio Administrator in Manchester
• Manage suppliers (e.g., cleaners, stationery, coffee, recycling etc.)
• Ensure premises defects are dealt with promptly
• Oversee studio recycling
• Oversee the Facilities and H&S in the workplace induction process
• Coordinate with HR manager to conduct workstation assessments
• Prepare and manage all facilities requirements for the audits
• Prepare and manage facilities budget
• Assist Technical Coordinator with PPE supplies.
• Organise, manage and report at the weekly staff forum
• Coordination of Business Continuity Plan
• Assist with quality management systems, audits and procedures
• Proofread, format and issue documents
• Organise internal and external meetings
• Organise, support and minute Senior Management meetings

This role is busy and varied and will be office based 5 days a week although they are fleixble on hours whether it be 10-4 or 9-3. You'll need excellent organisational skills as well as previous experience of running an office, managing a team and looking after facilities.

Fantastic role in a beautiful studio and even better team. They really are a great company to work for who value their staff and wellbeing.

Think you have the experience they need?Send in your CV by clicking on apply now.