Facilities Assistant

Our client is a professional services firm with amazing offices in the City and a great culture, looking to hire a Facilities Assistant on a 6-month contract to support the Facilities Coordinator.

This is a great opportunity for someone with office experience looking to get into a facilities role.

Salary £30,000 pro rata + fantastic benefits package, 25 days holiday + bank holidays.

Contract:  6-months contract (with possibility to extend)

Location: City.  Amazing offices, great culture!

Working hours: either 8am-4.30pm or 9am-5.30pm Monday to Friday

Start date: As soon as possible but will wait four weeks for the right candidate.

Facilities Assistant role:

• Assisting with the onboarding of new starters - taking photos for building access passes, carrying out office/floor inductions, sending a welcome email
• Assist the Facilities Coordinator with internal events ensuring the rooms are set up as needed
• Conduct floor walks on the company’s 3 floors logging any facility or Health and Safety issues
• Monitor the company’s stationery supply , order stationery and ensure the stock of regular items needed is provided
• Ensure the company’s internal meeting rooms are presentable on all floors throughout the day
• Maintaining the Facilities department key suppler list
• Arranging temporary access for contractors coming into the office to carry out work
• Attending weekly team meetings with the Head of Operations and Facilities Coordinator to plan for the week ahead and discuss any facilities issues
• Logging any facilities management issues with the Building Manager, ensuring issues are resolved in a timely manner
• Monitoring of all third-party contractors (cleaning staff, hospitality, maintenance, security, stationery) reporting any issues to the Facilities Officer
• Work with the Facilities Coordinator to prepare desks for new starters and desk plans/moves
• Assisting the Facilities Coordinator with the coordination of workstation risk assessments
• Assist the Facilities Coordinator with the coordination of any emergencies, fire evacuation procedures and the company’s Fire Marshalls
• Refill the fridges on each floor with beverages
• Ensure all documents relating to suppliers and any facilities issue are filed accordingly
• Liaise with the company’s office cleaners to ensure all cleaning requests are completed

Facilities Assistant profile:

• Have previous facilities experience or want to get into a Facilities Assistant role
• Have office experience
• Be enthusiastic ,with as positive, “Can Do”. proactive approach
• Be a great team player
• Excellent organisational, multi-tasking, prioritising and problem solving skills
• Strong communication and interpersonal skills, with the ability to communicate in a confident and professional manner with all levels of the business
• Excellent attention to detail
• Good MS Office skills especially Word, Excel and Outlook