Office Facilities Assistant

​​​​​Office Facilities Assistant - Permanent, Canary Wharf

Hours: 40 per week, 08.30am - 17.30pm Monday to Friday

Salary: £25,000 to £30,000 dependant on skills & experience 

Duties & Responsibilities

• Support the Office Manager with being first point of contact for the 3rd floor.
• Provide daily facilities support for the 3rd floor kitchen, toilets, meeting rooms and general office environment. This includes checking milk stock and reporting blockages of toilets. 
• Provide daily checks to photocopiers and such equipment is working, stocked with paper and ink.
• Point of contact for weekly checks carried out in the office by external contractors.
• Ensure kitchen facilities are maintained hygienically and food is disposed of on a timely basis.
• Maintain an inventory to ensure stock levels are maintained at an appropriate level for toilet, kitchen, and stationery supplies.
• Point of contact for urgent room bookings.
• On occasions take messages for colleagues, greet guests to the office and deliveries.
• Collect post and parcels from Ballymore reception team, distribute to 3rd Floor and where necessary scan and email to responsible person.
• Support large mail outs to ensure the process runs smoothly and stock and equipment is ready.
• Work with the baml. accounts payable team to ensure invoices are paid on time.
• Maintain and provide security passes to the 3rd floor, as required.
• Support staff engagements organised in the office.
• Support the office layout, maintaining the office condition and regular maintenance and identify repairs as and when they arise.
• Ad-hoc support to wider baml. Head Office teams.

Skills & Experience 

• Experience of hands-on facilities management.
• Work on own initiative and effectively with a wide range of colleagues, associates and contractors.
• Experience in the preparation of ordering items in a cost-effective manner.
• Organisational, communication, multi-tasking and interpersonal skills are essential.
• Be proficient in Microsoft Office programs such as Outlook/Emails, Word, Excel, Powerpoint and be able to navigate the internet.
• Able to prioritise a busy workload whilst maintaining a friendly working environment.
• Proactive and reactive attitude to resolve issues at the earliest opportunity.

We operate as an equal opportunities employer.