Office & Facilities Assistant

Exciting Office & Facilities Assistant opportunity!

Office Angels are recruiting for a Office & Facilites Assistant to join the Operational Team at a Law Firm based in the heart of London.

We are looking for someone to efficiently manage and execute routine operational and administrative duties, ensuring accuracy and compliance with established policies and frameworks. With strong attention to detail and prioritisation skills.

JOB ROLE: Office & Facilities Assistant

COMPANY: Law Firm

HOURS: Monday to Friday - 9am - 5.30pm

SALARY: £26,000 - £28,000

LOCATION: West End, London

DUTIES INCLUDE BUT ARE NOT EXCLUSIVE TO:

• Operate the switchboard, ensuring all callers are greeting in a professional manner.
• Greet clients and visitors to the office in a professional manner.
• Work with the team to ensure the reception area, goods-in room and the meeting rooms are clean, tidy and safe at all times.
• Work with the team to ensure meeting rooms are fully stocked ahead of each meeting (stationery, refreshments etc).
• Work with the team to ensure all meeting room hardware (phones, TVs and remote controls, AV equipment) are available and connected as necessary, liaising with the IT department where necessary.
• Assist the Reception Manager in dealing with matters relating to the functioning of the meeting rooms (furniture requests, repairs etc.).
• Ensure coffee machines are stocked and cleaned daily.
• Ordering supplies for refreshments for both staff and clients.
• Assistance with the purchasing of food orders (eg breakfasts and lunches) as requested.
• Order taxis ensuring the correct forms are completed and forwarded to accounts.
• Order couriers ensuring the correct forms are completed and forwarded to accounts.
• Support the Reception Manager in dealing with facilities queries from staff.
• Provide support to the Reception Manager in relation to the set up and clearing of meeting rooms for internal and external events.
• Work with the Reception Manager in providing necessary support for events.

SKILLS, EXPERIENCE AND ATTRIBUTES REQUIRED:

• Experience in a fast- paced role
• Excellent customer service skills
• Proactive and enthusiastic nature
• Highly organised
• Excellent communication skills
• Good IT skills - Microsoft Office
• Ability to multitask
• A flexible, committed and friendly disposition
• Ability to build strong working relationships
• Keen to learn

If this company and position appeals to you then please apply by sending your CV on-line or if applying via the OA website please send to me directly on westend

This opportunity is being advertised by the Office Angels West End team.

Thank you for your interest in this role. All successful applications will be contacted within 5 working days. Due to the high volume of applications we receive we do ask for your patience to wait to hear from the consultant rather than to call us directly.

If you have not heard after 5 working days then unfortunately we were unable to consider your application on this occasion.

Office Angels West End branch look after roles in the following locations and all areas in between: Oxford Circus, Oxford Street, Covent Garden, Tottenham Court Road, Euston, Regent Street, Piccadilly, Leicester Square, Camden, Bond Street, Marble Arch, Marylebone, Mayfair, Baker Street, Edgware Road, Regents Park, St Johns Wood, Primrose Hill, Paddington, Hampstead.

Our Retail team looks after Fashion and beauty roles nationally.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.