- Support the facilities function including working from the reception desk, meet and greet clients, vendors and staff, answer main office phone and transfer calls, distribute accurate messages, coordinate incoming and outgoing courier and mail services;
- Work closely with Office Services Coordinator and Regional Facilities Manager to provide reporting and information for country budget planning for facilities-related costs;
- Under direction of the Finance function, support local invoice flow; responsible for receiving and managing all the coming invoices using internal finance/invoice management systems;
- Assist in the coordination and organisation of meetings, events and appointments;
- Monitor and maintain office supplies;
- Use internal facilities management software to manage planned and reactive maintenance tasks;
- Coordinate administration of building property;
- Develop and maintain strong relationships with service vendors and landlords to ensure efficient maintenance of building and grounds, value for money and consistently high standards;
- Under supervision, supports health and safety administration for the office;
- Assist Office Services Coordinator and Regional Facilities Manager in property projects such as relocation, lease renewal and internal office moves and fit outs.
- Experience of working in customer service and/or office services support roles is highly desirable;
- Strong financial analysis skills;
- Basic knowledge of office management, Invoicing, Health and Safety, Risk Assessments and emergency procedures required;
- Knowledge of MS Word, Excel, and PowerPoint;
- Strong communication skills (both written and verbal);
- Excellent organizational and prioritization skills with a high attention to detail.
Travel: None
Medpace Overview :The work we’ve done over the past 30+ years has positively impacted the lives of countless patients and families who face hundreds of diseases across all key therapeutic areas. The work we do today will improve the lives of people living with illness and disease in the future.
Medpace Perks
- Hybrid work-from-home options (dependent upon position and level)
- Competitive PTO packages
- Company-sponsored employee appreciation events
- Employee health and wellness initiatives
- Flexible work schedule
- Competitive compensation and benefits package
- Structured career paths with opportunities for professional growth
- Recognized by Forbes as one of America's Most Successful Midsize Companies in 2021, 2022, 2023 and 2024
- Continually recognized with CRO Leadership Awards from Life Science Leader magazine based on expertise, quality, capabilities, reliability, and compatibility
What to Expect Next