AddressDuties/Responsibilities
EMCOR UK is recruiting for a Facilities Assistant to be based in Leeds for our Department of Health Contract.
This is a fixed term contract position for 3 months.
Hours of work: 8am to 5pm, Monday to Friday
Hourly rate: £13ph
Job Purpose: To provide professional and effective service which encompasses front of house duties within the siteoperational teamsensuring its efficient and smooth operation.
Principal Accountabilities:
- The monitoring of the security systems and general administration.
- Carry out administrative duties for facilities which include collating waste figures, processing payments to sub contractors and formulating minutes of meetings between contractors.
- Management of day to day inventory and stock control
- Control all stock from goods inwards to despatch
- Maintain and control stock levels
- To source material and tooling for all related technical jobs
- Processing orders and delivery of spare parts, components and lab equipment
- Distribution of parts to technicians
- To load and unload deliveries
- Source, develop and maintain relationship with suppliers and subcontractors
- Adherence to all EFS and client processes for laboratory conditions
- Contribution to the smooth running of the laboratories by carrying out a range of non project procedures
- Improved and favourable perception of EFS as a business partner
- Ensure maximum stock levels at all times
- Reduced down time due to lack of available stock
- To ensure that clients are subjected to minimum disruptions whist work is carried out.
- As required assess porterage jobs and complete relevant H&S risk assessments, ensuring all staff undertaking the task are appropriately briefed and aware of their responsibilities
- Sorting, delivery and collection of post across site as directed by the Site Manager.
- Moving of office furniture and equipment, ensuring compliance with manual handling, risk assessments and method statements
- Carrying out and completion of porterage help desk tasks as requested
- Act upon reasonable requests and instructions from Site Supervisor, Contracts Manager and Client
- To work reasonable overtime as and when required
Person Specification
Qualifications and Experience:
- Full driving license
- Previous experience in a front facing customer service skills
- Sound administrative experience
- Good telephone manner
- Good IT skills including Word, Excel, Power Point and an understanding of a SMMS (maintenance system)
- Well organised with the ability to prioritise workloads
Other factors:
- Smart, presentable appearance
- Personable and approachable
- Flexible will work with other trades
- Good communication skills in both verbal and written formats
- Must be willing to undertake further training
Benefits
- 20 days holidays + Bank holidays
- Company Pension - Auto enrol.
- Industry leading Maternity & Paternity Policies Real Living Wage Employer
- Refer a Friend scheme
- Extensive Learning & Development opportunities - including opportunities for progression.
- Discount Shopping, Gym, Days Out
- Employee Assistance Programme - Offering guidance and advice on Personal, Health, Legal and Financial queries.
- Occupational Health - Making a positive change to Health & wellbeing at work.
- Various Rewards & Recognition Awards
- x11 RoSPA Awards for Health & Safety achievements in 2022
- Stable employer with long-term prospects on the contract
