Address
Form of work
SalaryFacilities Assistant required on a temporary basis to oversee a corporate office for a leading law firm.
Client Details
Opportunity for a Facilities Assistant / Facilities Administrator to join a leading law firm on a temporary basis.
Description
Ensure day to day management of all Facilities requirements are met. To assist on storage, maintenance and archiving of deeds/wills and probate files, using a computerised database system. To assist the Facilities Supervisor with H&S requirements including new starter inductions and maintenance of records. Cover and support will be required at certain times in our other offices.
Key Responsibilities
- Cover mail room duties on a daily basis
- Provide support to all internal staff regarding stationery and other miscellaneous requests as and when required
- Providing reprographics support for all departments on request
- Ordering of stationery, lighting, cash & carry consumables
- Investigate and respond accordingly to any reports of breakdowns or faults. Contacting & arranging maintenance/repair of services where required
- Oversee cleaning standards, liaise with company if issues
- Assist the Facilities Supervisor in the procurement of consumables, non consumable and general services
- Act as representative when sourcing/agreeing new contracts
- Assist in planning & execution of office moves within agreed timeframes
- Manage storeroom, control of rubbish/recycling and kitchen standards
- Complete H&S inductions for new members of staff ensuring accurate records are kept, supported by the H&S Co-ordinator
- Travel to other offices to cover
Profile
- Experience in a Facilities Assistant / facilities administration position essential
- Working in a corporate office setting desirable
- Knowledge of office Health & Safety
- Working knowledge of Microsoft packages including Word and Excel
- Previous experience within a customer service role or office environment
- Excellent organisation capability with the ability to effectively prioritise
- Client service focused
Job Offer
- £12 - 13 hourly rate
- Mon - Fri 37.5 hours / week
- On going contract
- Opportunity for a longer term position
