Facilities Assistant

We are recruiting on behalf of a leading managing agent renowned for its excellence in real estate management. Our client manages a portfolio of prestigious assets and is committed to providing top-tier services to high-profile clients. This role offers the opportunity to work within a prestigious investment firm located in one of London's most iconic assets.

Position Overview

The Facilities Assistant will play a crucial role in managing and maintaining floor spaces within the investment firm. The successful candidate will ensure that the office environment is safe, efficient, and conducive to high productivity. This is a dynamic role that requires a proactive individual with excellent organizational and communication skills.

Key Responsibilities

• Space Management: Efficiently manage office floor spaces to ensure optimal use of space. This includes coordinating desk moves, managing floor layouts, and ensuring all areas are utilized effectively.
• Maintenance and Repairs: Oversee routine maintenance and coordinate repairs of office facilities. Liaise with contractors and service providers to ensure timely and high-quality work.
• Health and Safety: Ensure compliance with health and safety regulations. Conduct regular inspections and risk assessments, and implement necessary measures to maintain a safe working environment.
• Vendor Coordination: Manage relationships with external vendors and service providers, ensuring they deliver services that meet the firm's standards.
• Administrative Support: Provide administrative support related to facilities management, including maintaining records, handling inquiries, and processing invoices.
• Event Coordination: Assist in the organization and setup of corporate events and meetings, ensuring all facilities are prepared and operational.
• Client Liaison: Serve as the primary point of contact for the investment firm's employees regarding facilities-related issues and requests. Provide excellent customer service and resolve any issues promptly.

Qualifications and Skills

• Experience: Previous experience in facilities management, office management, or a similar role within a corporate environment is preferred.
• Organizational Skills: Exceptional organizational and multitasking abilities, with a keen eye for detail.
• Communication Skills: Strong verbal and written communication skills, with the ability to interact effectively with clients, vendors, and team members.
• Problem-Solving: Proactive and resourceful with strong problem-solving skills.
• Technical Proficiency: Competence in using office management software and tools.
• Adaptability: Ability to work in a fast-paced environment and adapt to changing priorities.
• Professionalism: A high level of professionalism and a commitment to maintaining confidentiality and integrity.

Benefits

• Competitive salary and benefits package.
• Opportunity to work within a prestigious asset and alongside leading professionals in the real estate and investment sectors.
• Professional development and career advancement opportunities.
• Dynamic and supportive work environment.

Our client is looking to support the successful candidate on their progression journey within the FM industry.

If this role is of interest, please apply with your CV ASAP as this role may appoint before the closing date of this advert.