Finance Assistant

We are looking for a permanent Finance Assistant to join our Finance team. The team is vital to the Foundation’s ability to make an impact and improve health in Lambeth and Southwark. This role will be primarily responsible for Purchase ledger processing, filing and other administration. It will provide support to the Finance team in its mission to process and report financial information of the highest quality. The team is engaging, collaborative and supportive, as well as highly motivated and passionate about their work. 

Key Responsibilities

• Monitor the Finance Department mailbox and in-tray, ensuring that all incoming items are addressed promptly and according to agreed processes and timescales.
• Accurately process all supplier invoices, ensuring correct invoice details, budget codes, and VAT codes are applied, in line with agreed timescales.
• Validate new supplier bank details and any changes to existing bank details according to established procedures.
• Respond to incoming queries related to the responsibilities of the role in a timely and professional manner.
• Maintain static data in the finance systems, ensuring that remittance addresses, bank account details, and contacts are current and accurate.
• Assist the team with processing payment runs, ensuring all payments are handled efficiently.
• File all completed work in the appropriate files promptly. Archive all work in accordance with the department’s guidelines, maintaining files and archives in an organised and logical order.
• Support internal and external audits by providing necessary supporting documents as required.
• Perform other ad-hoc tasks as required, contributing to the overall efficiency and effectiveness of the finance team.

Skills, Knowledge and Expertise

Knowledge/ Qualifications 
 

• Sound arithmetical abilities (Essential)
• Previous use of finance system(s) with Access Financials or similar products (Essential)
• Salesforce user experience (Desirable)

Experience

• Purchase ledger processing with complex budget coding (Essential)
• General office administrative experience with exposure to a variety of processes and activities. (Desirable).

Skills and Attributes
 

• Ensuring attention to detail and adherence to due process.
• Deliver responsive, consistent, and high-quality service to both internal and external stakeholders.
• Demonstrate excellent written and oral communication skills.
• Good interpersonal skills and able to effectively liaise with both internal and external stakeholders.
• Act as a self-starter who is adaptable and consistently works with integrity.
• Exhibit good planning and organisational abilities.
• Committed to the principle of continuous improvement.
• Eager to acquire and develop new skills while assisting peers in their learning and development.

Benefits

• Up to 12% employer pension contributions
• Annual personal development budget
• Annual health and wellbeing personal allowance 
• Enhanced maternity, paternity, and parental leave pay accessible without length of service requirements.
• Health and wellbeing programme that offers optional free yearly health check-ups.
• Support for healthy eating via fruit bowls and onsite lunch facilities. 
• Agile working, flexible hours, and supportive IT kit. 
• Shower facilities and bike lock area. 
• Generous annual leave (27 days + bank holidays)
• Subsidies for glasses
• Employee Assistance Programme