Finance Assistant

We’re looking for somebody who can confidently manage the day-to-day financial running of the studio, ensuring payments are made on time, invoices are submitted and all the relevant systems are up to date. You’ll report to and support the Head of Finance & Operations to manage cash flow effectively, and keep our finance systems, Xero and WorkflowMax, in good order.

You’ll develop strong relationships with the internal team and external finance partners, collaborating closely to agree best practice for finance management in the studio, including expense submission, outgoing invoice issue and payment, and accurate recording of all incoming bills and associated costs.

You won’t be afraid to suggest new ways of working and will implement these to ensure the financial engine room of the studio is running as efficiently and economically as possible.

We’re looking for someone who has:

• Experience in a similar role such as Finance or Operations Assistant, ideally within a creative agency.
• Advanced Excel or Google Sheets knowledge (creating spreadsheets and using financial functions).
• Familiarity with accounting softwares XERO and WorkflowMax and expense software PLEO.
• Able to support with ad hoc administrative tasks as and when required.
• Prepared, self starter who is organised with sharp attention to detail.
• Excellent verbal and written communication skills.
• Keen interest in growing within the Finance & Operations team of The Canopy Studio.

Responsibilities:

• Act as the main point of contact for any finance queries both internally and externally.
• Process incoming and outgoing bills and follow up with clients, suppliers and partners as needed.
• Own and update the invoicing and purchase order data on The Canopy’s internal systems.
• Match incoming bills against issued purchase orders and issue new purchase orders as required.
• Track and reconcile bank transactions.
• Support monthly payroll and keep organised records.
• Support in the preparation of VAT returns, process and manage tax payments.
• Work closely with the Head of Finance & Operations to produce financial reports for management, including reports on utilisation of projects in the studio.

Measures of success:

• Smooth operation of the day to day finance function.
• Timely settlement of accounts payable.
• Continual improvement of accounts receivable by driving down debtor days.
• Organised and efficient process for purchase orders, invoices and bills incurred on all projects.

And what will you get in return?

Our people are the foundation of our business and we work hard to develop, invest in and provide a fun, inspirational environment for them to grow. You’ll enjoy;

• a competitive and transparent salary,
• 5% employer pension contribution,
• 23 days (pro-rata) holiday increasing with service + bank holidays, birthday and Christmas off on top,
• an annual team holiday,
• team bonus,
• personal development plans,
• and a beautiful studio right in the heart of historic Winchester.