AddressJob Number 24049824
Job Category Finance & Accounting
LocationJW Marriott Grosvenor House London, 86-90 Park Lane, London, London, United Kingdom
Schedule Full-Time
Located Remotely? N
Relocation? N
Position Type Non-Management
JOB SUMMARY
Effectively supervise the day-to-day operation of the Finance Department, to execute finance and accounting responsibilities for the property. Aid the Director of Finance, Assistant Director of Finance and Finance Manager in developing the annual business plan, operating budgets, forecasts, financial reports, tax compliance, and profit and loss statements. Works with department managers to ensure appropriate controls are in place to manage business risks.
The Finance Supervisor will ensure that all month-end related General Ledger activity including Balance Sheet reconciliations is completed according to period end requirements.
The role of the Finance Supervisor includes covering the following areas – but at any given time primary duties will be assigned on one or more areas:
Accounts Receivable
General Cashier
Accounts Payable
Income Audit
F&B Controller
Capital Administrator
Associated month end responsibilities
CANDIDATE PROFILE
Experience:
Previous experience working within Finance and Front Office, or similar environment preferred
Supervisory experience is desirable
Skills and Knowledge
Demonstrate leadership, teamwork, and delegation skills.
Ability to work collaboratively with hotel service team in providing exceptional customer service.
Perform with consistent attention to detail and produce work of highest standard.
Possess strong communications skills, both verbal and written.
Strong organizational and working to deadline skills.
Able to work on own initiative.
Strong problem-solving skills with a hands-on approach.
Ability to combine finance requirements to hotel operational procedures ensuring compliance to all operational and finance requirements.
Flexible team player and leads by example.
Education or Certification
High level of English essential.
Microsoft applications knowledge, Microsoft Excel to an intermediate level.
Opera and Micros knowledge preferred.
Good understanding of Uniform System of Accounting.
Thorough knowledge of local taxation matters.
SPECIFIC TASKS
The following are specific responsibilities and contributions critical to the successful performance of the position:
Accounts Receivable Supervision:
Supervise the day-to-day operation of the accounts receivable team.
Approve issuance of credit as required by LSOP.
Review and maintain cash list and blacklist report.
Audit compliance of outlet with PIA SOP.
Balance transfer to City Ledger and payments with Income Auditor daily.
Ensure the guest billings are delivered within three days for individuals or within five days for functions and groups.
Follow –up outstanding accounts as required by SOP using phone calls and collection letters.
Schedule monthly credit meetings as required by SOP.
Chair credit/write-off meetings. Publish minutes the day after the meeting.
Follow –up credit meetings to ensure all actions agreed to are completed.
Take appropriate action for all charge backs within three days after receipt.
Recommend changes to LSOP where appropriate.
Report any credit issues to the Assistant DOF/DOF immediately.
Reconcile all receivable related accounts monthly to include City Ledger, Guest Ledger, Allowance for doubtful accounts and other accounts as requested by the DOF or Assistant Controller.
Approve credit for all new companies only after proper research into their credit worthiness has been done and after consulting with the DOF.
Prepare, review, and maintain reconciliations of assigned balance sheet accounts to prove that figures are correct and further ensuring that all reconciliations are kept current.
Ensure monthly statements of accounts are sent to all active accounts.
Financial and Account Supervision:
Supervise the day-to-day operation of the Income audit, F&B controller, and capital administrator.
Conduct monthly credit card refund audit for ADOF or DOF approval. Highlight any concerns promptly.
Participate in weekly General Cashier Float Check ensuring compliance with SOP and LSOP requirements.
Carry out all functions in relation to the general cashier and glory machine requirements including change order replenishment, cash and FX deposits and setup of new users.
Approve F&B COS People Soft invoices and process car service, go between and minibar invoices for payment.
Save bank statements monthly and as requested.
Update monthly forecast in birch street system.
Prepare National statistics surveys for ADOF /Finance Manager review prior to submission.
Support the Finance Manager with preparing and delivering the monthly departmental meeting. Complete minutes and submit to HR.
Issuance of new starter over and shorts agreements. All documents to be completed and sent to HR.
Ensure quarterly beverage PARS are completed and signed each quarter.
Annual sign off cashiers over and short agreement and Pcard agreements to be completed.
Ensure the Officers’ checks revenue is corrected daily, the cost element is charged to the correct department & that the classification as allowable/not allowable is correct to comply with tax law.
Maintain an up-to-date signatory list for the hotel.
Review and approve all P Card transactions ensuring compliance to all tax rules and LSOP’s, SOP’s.
Ensure all P-card back up is audited & approved prior to be being sent for scanning. Ensure required signatures and stamps are present.
Follow up with any non-compliant P Card transactions with ADOF or Finance manager and relevant card holder.
Prepare and post and/or Review journals in General Ledger to ensure an accurate monthly Profit & Loss statement.
Prepare, review, and maintain reconciliations of assigned balance sheet accounts to prove that figures are correct and further ensuring that all reconciliations are kept current.
Conduct quarterly system recertification.
Completes the monthly lobby host and generic email calendars.
Other Duties
Ensure completion of month end task list.
Communicates financial concepts in a clear and persuasive manner that is easy to understand and drives desired behaviors.
Leverages technology and effectively uses information systems and tools to generate financial reports and provide managers with analytical support to drive decision-making.
Maintains a strong accounting & operational control environment which improves operations and profitability and manages business risks. Ensures compliance with standard and local operating procedures (SOPs and LSOPs).
Advises the Director of Finance and Assistant Director of Finance on existing and evolving operating/financial issues.
Assist in conducting of annual audits to ensure compliance with Marriott SOP’s and legislation. Ensure action plans are set and followed through for identified weaknesses.
Prepare 30,60- and 90-day reviews of the new joiners. Identify training needs and support with this.
Marriott International is an equal opportunity employer. We believe in hiring a diverse workforce and sustaining an inclusive, people-first culture. We are committed to non-discrimination on any protected basis, such as disability and veteran status, or any other basis covered under applicable law.
Marriott Hotels strive to elevate the art of hospitality, innovating at every opportunity while keeping the comfort of the oh-so-familiar all around the globe. As a host with Marriott Hotels, you will help keep the promise of “Wonderful Hospitality. Always.” by delivering thoughtful, heartfelt, forward-thinking service that upholds and builds upon this living legacy. With the name that’s synonymous with hospitality the world over, we are proud to welcome you to explore a career with Marriott Hotels. In joining Marriott Hotels, you join a portfolio of brands with Marriott International. Be where you can do your best work, begin your purpose, belong to an amazing global team, and become the best version of you.
JW Marriott is part of Marriott International's luxury portfolio and consists of more than 100 beautiful properties in gateway cities and distinctive resort locations around the world. JW believes our associates come first. Because if you’re happy, our guests will be happy. JW Marriott associates are confident, innovative, genuine, intuitive, and carry on the legacy of the brand’s namesake and company founder, J.Willard Marriott. Our hotels offer a work experience unlike any other, where you’ll be part of a community and enjoy true camaraderie with a diverse group of co-workers. JW creates opportunities for training, development, recognition and most importantly, a place where you can pursue your passions in a luxury environment with a focus on holistic well-being. Treating guests exceptionally starts with the way we take care of our associates. That’s The JW Treatment™. In joining JW Marriott, you join a portfolio of brands with Marriott International. Be where you can do your best work, begin your purpose, belong to an amazing global team, and become the best version of you.
