Head of Facilities

Job Title: Head of Facilities

Location: Central London

Salary: £Exceptional with extensive benefits

Leading American law firm are looking for a Head of Facilities to join their London office and oversee and manage all aspects of facility operations and maintenance to ensure a safe and well-maintained working environment. The position also includes operational involvement in the running of the Office Services department and day to day management of the Facilities Manager and team members.

Responsibilities will include:

Facilities management

• Develop and implement effective maintenance programs to ensure the proper functioning of all building systems, including HVAC, plumbing, electrical, and security systems;
• Coordinate and oversee maintenance activities, including repairs, inspections, and preventative maintenance to minimize downtime and ensure compliance with safety regulations;
• Schedule and approve planned preventative maintenance (PPM) requirements for the office;
• Optimize space utilization by coordinating and managing office layout changes, relocations, and renovations;
• Work with the international Real Estate and Facilities teams to provide operations support relating to any physical move / relocation projects, including external moves/ internal reconfigurations and working with external third parties (e.g. designers, builders, agents etc), and preparing detailed planning schedules, as needed;
• Manage the day to day operation of the post room / reprographics department - undertaking large volumes of printing, photocopying, scanning, binding and booklet making ensuring production of high quality documents to agreed standards and delivery;

Vendor Management

• Responsible for the day-to-day management, coordination and contract management of building management services and external contractors / suppliers;
• Oversee relationships with external service providers, including janitorial services, security firms, maintenance contractors, and other facility-related vendors;
• Monitor service levels, negotiate contracts, and ensure deliverables meet quality and cost standards.
• Develop and manage the facility's and Office Services budget, including forecasting and tracking expenses related to maintenance, repairs, renovations, and other facility-related projects;
• Collaborate on review of landlord charges vs lease (with international real estate team).

Team Leadership

• Provide leadership and direction to the Facilities Manager and Office Services team to enable them to deliver in a consistent and structured approach to service levels, including hiring, training, and performance management;

• Foster a collaborative and inclusive work environment, promoting professional growth and development;

This role requires a combination of strong leadership, technical expertise, and organizational skills to effectively manage a range of facility-related activities. It is essential that you have previous experience as a facilities director / Head of Facilities from another US, international or leading UK law firm or similar City based professional services culture. You must have strong knowledge of building systems, maintenance, and construction practices, as well as health and safety regulations and compliance. Experience of office moves or relocations is a significant advantage.

Fantastic opportunity for a facilities director looking for a new challenge in a leading firm. Exceptional benefits on offer. In the first instance, please email a CV to John McKinlay if you have relevant experience in the right sectors.

McKinlay Law endeavour to contact all successful candidates within 24 hours. However, due to the volume of applications that we receive, we are not able to respond to every candidate individually. If you have not heard from us within 24 hours your application has been unsuccessful and we have not retained your details.