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Form of work
SalaryDepartment: Human Resources
Reporting to: HR Manager/Director
Salary: FTE £25,000 - £30,000 (Depending on experience)
Benefits: 25 days holiday (pro rata), pension, Life Assurance 4x salary
Hours: Full Time / Minimum 30 hours per week, Monday - Friday (office flexitime arrangement in place 8am-6.30pm, core hours 10am-4.30pm)
Main Function of Job: To provide a friendly and approachable daily HR presence and assistance across HR and Training-related administrative processes, ensuring excellent attention to detail and ownership of delivery.
Main Duties:
HR Administration:
- Assist with the administration of day-to-day HR operations.
- Provide clerical and administrative support to the HR Director and other team members.
- Accurately maintain electronic employee records for personnel files and HRIS (PeopleHR).
- Assist in completing employee reports for Management Committee, Managers, and Partners.
- Keep the process of training administration up to date.
- Draft a variety of contracts relevant to prospective employees.
- Process new starters and leavers.
- Set up inductions and liaise with relevant Managers and Departments.
- Assist and administer exit interviews.
- Liaise with the employment reference checking service – Verifile.
- Produce standard letters/changes to contracts as necessary.
- Assist with the compilation of statistical information for annual returns and monthly reports.
- Prepare paperwork for the annual appraisal process.
- Process and record childcare vouchers for payroll.
- Coordinate work experience student placements.
- Respond to reference requests for ex-employees.
- Assist Marketing with relevant projects over the course of the year.
- Support the HR team with other reasonable duties as required.
- Keep the HR processes manual updated.
- Help manage employee absence by listening to messages and advising relevant managers, departments, and staff of absence.
- Assist in ad hoc HR projects as required.
- Manage the Benefit portal and Medicash.
- Arrange payment of annual professional subscriptions for all employees.
- Agree charge out rates with the Senior Partner, keep spreadsheets updated, and liaise with finance & managers on revised rates.
- Maintain electronic office records, ensuring updated information is readily available, such as maintaining personnel files, sickness records, holiday updates, and letters, adhering to GDPR.
- Strong knowledge of MS Suite software, Outlook, PeopleHR.
- Minimum education to A level standard.
- CIPD level 3 or qualified by experience is ideal.
- At least two years of HR administration experience.
- Competent administrator with a strong background in HR functions.
- Able to deal confidently and effectively with employees and partners.
- Organized, able to multitask, and meet deadlines calmly.
- Strong written and oral communication skills.
- Hands-on, flexible, and proactive.
- Strong IT skills.
- 'Can do' attitude.
- Interest in making a difference in the community through Charity Champion, Wellbeing Champion, and DEI activities.
