Hr & Finance Assistant

Job Role

This is a varied job role;

Tasks include but are not limited to;

• General administration tasks such as answering the phone, directing phone calls, ordering supplies and filing.
• Arranging meetings, inviting delegates and taking, typing up and sending out minutes.
• Maintaining a confidential working environment in keeping with requirements of GDPR
• Providing organisational support to the team
• Daily line management of Maintenance Operative
• Responsibility for devising and maintaining a spreadsheet of maintenance tasks
• Responsibility for applying for DBS clearance (training provided) for staff
• Responsibility for setting up and maintaining confidential personnel files
• Responsibility for management of staff log in system
• Organising week and month end figures for wages
• Overseeing requests for annual leave, calculating amount due.
• Monitoring sickness/lateness/absenteeism recording and reporting to management and take lead on disciplinary processes around sickness
• Organising training courses and recording in training matrices as required by management
• Responsible for petty cash processes
• Inputting data onto home occupancy matrix with fee income details.  Inputting monthly sales data / remittance onto sage.
• Researching suppliers and obtaining quotes
• Analysis and costing comparisons.
• Online ordering of stationery and stock items.
• Management of the purchase ledger system
• Liaising with suppliers to ensure works are scheduled and carried out
• Ensuring meter compliance around readings and charges
• Updating Capex spreadsheet
• Cash specific actions such as calculating and dispensing monies
• Any other task deemed suitable by home management

Person Specification

Desirable

Sage

Part qualified AAT or by experience in a similar role (2 years+)

Essential

IT proficiency including excel and database creation