Hr Officer & Pa To Principal

Harris Invictus Academy is a vibrant, happy and successful school at the heart of the community. We know that our young people have incredible strengths and talents which we nurture. We encourage them to flourish and grow into excellent ambassadors for the Academy and for our community. The Academy has a roll of 1,000 students, including a thriving Sixth Form, and whilst we were only founded in 2014 we are rated ‘outstanding’ by Ofsted [and oversubscribed by parents].

We are part of the Harris Federation which is one of the highest performing Trusts in the country.

We celebrate our differences, enjoying the benefits of having a truly diverse cohort. We support the wellbeing of our students by developing their empathy, generosity and respect for others in the community. We take pride in our principles of equality and respect for alternative views, cultures, religions and all people regardless of their gender, disability, race, or sexual orientation.

Our students enjoy being at the Academy and choose to stay with us for their sixth form education.

We support students to achieve academically and to achieve excellent outcomes both at GCSE and at Sixth form.

Your responsibilities will include:

• Managing the Principal’s diary for all appointments and meetings
• Acting first line of contact between the Principal and any phone calls, requests from staff or visitors
• Managing all communications from the Principal to employees
• Liaising with Federation admin teams and PAs across the Federation
• Proofreading documentation on behalf of the Principal
• Tracking delegated tasks where required and monitoring progress
• Administering all agendas and minutes for meetings involving the Principal
• Maintaining filing systems
• Liaising with academy Governors to ensure paperwork for meetings has been circulated and dealing with any enquiries.
• Collecting and forwarding any correspondence for Governors
• Support for HR processes and files, including recruitment and onboarding, payroll, absences and performance management
• Managing the Single Central Record
• Directing staff to the correct source of information regarding any of the Academy or Federation policies.
• Supporting the Finance business manager in negotiating, managing and monitoring contracts and tenders
• Managing and maintaining administrative systems and procedures
• Overseeing and implementing financial processes as directed by the Federation
• Working with the Principal and Harris Federation Financial team in the preparation, general supervision and maintenance of the academy budget
• Supporting the finance officer with maintenance of the Academy Fund

We would like to hear from you if you have:

• An appropriate degree or equivalent level of education
• Training in the use of a variety of ICT packages
• Knowledge of personal assistant roles and responsibilities
• Training in typing and formatting of a variety of documents including spreadsheets
• At least two years' experience of working in a school or other educational establishment
• Working in an inner city school or with inner city students
• Experience of managing staff in relation to the PA role
• Some experience of human resources e.g. recruitment and/or monitoring attendance
• Experience of working to targets and deadlines
• Experience of managing meetings including preparation and circulation of papers, minutes and ensuring information is circulated as required
• Experience of managing diaries at a high level, including communication with a range of audiences
• Experience of managing high profile events
• Experience of developing policies, processes and procedures

For a full job description and person specification, please download the Job Pack.

Our people are at the heart of our success. We have developed a strong culture of collaboration and best practice, with professional development and career planning at its centre. We invest in our staff with support, coaching, mentoring, and a wide range of top-quality training programmes delivered at every level.

In addition to the opportunities for career development and progression, we also offer a competitive rewards and benefits package which includes a Performance and Loyalty Bonus, Pension Scheme with generous employer contributions, a Wellbeing Cash Plan, electric car scheme, 26 days' annual leave (plus bank holidays) for staff who work across the full year, and many other benefits. Learn more about our benefits on our website.