Hr Operations Manager

Oakleaf Partnership are working exclusively with a growing MedTech business based in South West London, who are looking for a Part Time HR Operations Manager to join their busy team. The role will work 20 hours a week, spread out across 5x days (hybrid model).

The role will report directly into the Director and manage all things HR Operations for a team of 50. This person will need to have worked with HR systems (ideally PeopleHR and LearnAmp), have extensive experience across all aspects of the HR cycle as well as manage and maintain all HR procedures according to regulatory compliance bodies such as GDPR and government legislation and guidance.

The primary responsibilities will be:

Training & Development Administration
* Training Coordination (planning training, delivering inductions for new staff, updating and monitoring Training Records for all employees and contractors)
* Being responsible for and delivering certain online training sessions
* Keeping training plans and other training related documents up to date
* Decide what training is required within the organisation and how the training will be delivered (Training Matrix)

HR operations
* Providing support to the Finance & Admin Director by producing HR related documentation, such as Offer Letters, Contracts of Employment, Pay Review Letters, etc.
* HR System maintenance
* Absenteeism management (monitoring employee sickness absence levels, raising issues to relevant line managers as appropriate and providing support where necessary)
* Performance review coordination
* Monitoring completion of probation periods, liaising with line managers and producing success or extension letters.
* Monitoring employee visa status, right to work, etc. and ensuring records are up-to-date;
* Personnel files' maintenance & record management:
o record collection, retention, and secure disposal of staff documentation
o Ensure clear communication between the management and the employees is made with regards to their personal information storage, use and management.
o Ensure that personal data of employees is collected for specified, explicit and legitimate purposes and are adequate, relevant and not excessive in relation to the purposes for which they are collected and / or further processed.
o Ensure that any personal data of employees who have left the company is only kept that is relevant and necessary for the company and only for as long as the company needs it
* Advising on any HR matters if required (holiday allowance, grievances, disciplinary procedures, pensions, etc.)
* Manage company's Private Medical Insurance plan (new joiners, leavers, renewals, premium increases, etc.)
* Assist company's accountants by producing documentation required for payroll.
* Assist company`s pension providers by providing information required.
* Administer childcare vouchers scheme.
Recruitment Coordination
* Overall responsibility for the administration of the recruitment process (placing the role with agency or advertiser selected by the SLT; sharing recruitment and interview processes with recruiters; liaising with recruitment agencies during recruitment process; ensuring that all members of staff involved in the recruitment and selection process are fully aware of the recruitment procedure and the company's policy on equal opportunities; ensuring that all members of staff involved in the interview process take good notes)
* Preparing and sending out offer letters, reference requests, right to work checks etc
The ideal candidate will have 4-5 years of experience specifically managing HR Operations, ideally within a MedTech or other highly regulated industry. Extensive HR Software experience is a must as well as strong compliance and attention to detail.

If you are interested to find out more/apply, please contact Robyn Wells directly on robynwells@oakleafpartnership.com