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SalaryJob overview
HR Systems Administrator
Department: HR Systems
Band 3 £22,816 - £24,336 per annum pro rata
Hours: 30 per week, all MKUH roles will be considered for flexible working
An exciting opportunity for a part-time HR Systems Administrator has arisen within the HR Systems Team. The successful candidate will provide a comprehensive first level, customer focused front-line service to Trust clinicians and managers to utilise HR Systems to their full potential. This includes:
- Supporting the implementation of projects to roll out HR systems across the Trust for all staff groups
- Ensuring managers can access and understand the information available to them to maximise system benefits
- Ensuring there is adherence to national and Trust guidelines and organisational policy in relation to HR system usage
- Processes and procedures are in place to utilise key performance indicators to influence better working practices
HR Systems is a busy department that works towards strict deadlines. It is therefore essential that the successful HR Systems Administrator can work well under pressure, always maintaining a pleasant and professional attitude. You will hold excellent communication and inter-personal skills.
Interview: 26.04.2024
Main duties of the job
To work on all HR Systems including roll out of new functionality as well as ensuring maximum benefits are derived through business-as-usual activities. The post holder is responsible for working under the supervision of the HR Systems Supervisor to deliver all HR Systems projects in a timely and effective manner. HR Systems include systems such as E-Rostering, ESR, 24/7 Time, etc.
Working for our organisation
You can expect a warm welcome at Milton Keynes University Hospital, our staff are friendly and welcoming. We listen to each other and work together to embed our Trusts values and behaviours. At MKUH we appreciate our staff and reward them with an outstanding benefits package including:
- Free on-site parking
- Free tea and coffee
- Great flexible working opportunities
- Discounted gym membership
- Lease car scheme
- Generous annual leave and pension scheme
- On site nursery (chargeable)
- Extensive staff health and well-being programme
Milton Keynes University Hospital NHS Foundation Trust, in partnership with the University of Buckingham, is a University Teaching Hospital; we conduct research and teaching on site to improve the care of our patients. The hospital is undergoing significant investment, and we are proud to be rated good by the CQC. Visit our website to catch up on our latest news.
Detailed job description and main responsibilities
Please refer to the attached Job Description for more details on the role and responsibilities.
MKUH is committed to equal opportunities and improving the working lives of our staff and as such we offer a range of flexible working practices. We promote an inclusive workforce and encourage applications from applicants from all backgrounds.
We reserve the right to expire vacancies prior to the advertised closing date once a sufficient number of applications have been received.
MKUH uses identification scanning technology to confirm the authenticity of documents; all prospective employees of MKUH will have their original documents verified using this technology.
By applying for this role, you accept if successful, that information from your application will be transferred into the national NHS Electronic Staff Record (ESR) system. Your personal data may be transferred from the Trust to another NHS organisation where your employment transfers within the NHS. This is in accordance with the streamlining programme which aims at saving you time and improving efficiencies within the NHS when your employment transfers.
Upon commencing employment with the Trust, all employees (except Medical & Dental Staff on national terms and conditions) are subject to a probationary period lasting a period of six months with an option to extend for a further six months to a total of 12 months.
Person specification
Qualifications and knowledge
Essential criteria
- Educated to NVQ Level 3 or equivalent experience.
Experience
Essential criteria
- Experience of database administration
- Experience of working within a project environment, including delivery of activities.
- Experience of working to strict deadlines.
- Experience of generating basic reports
- Evidence of delivering projects/tasks/ responsibilities and using resources with minimum guidance.
Desirable criteria
- Previous experience of NHS or similar organisation’s information systems.
- Experience in working with e-Rostering, ESR and other HR systems.
Skills
Essential criteria
- Ability to support delivery of training to meet specific needs to the target audience on a group and 1-1 basis.
- Ability to communicate with all levels of the organisation and with differing staff groups, providing support and guidance in a positive way.
- Ability to manage own workload with supervision and use own initiative.
- Ability to interpret and explain issues in a logical and practical manner.
- High attention to detail, and accurate and timely data input and manipulation.
- Good written and verbal communication skills.
- Can effectively deal with interruptions from staff.
Personal and people development
Essential criteria
- Ability to work with and through others.
- Proactive and self-motivated
- Ability to deliver to deadlines.
Communication
Essential criteria
- Able to concentrate with frequent interruptions and where work is unpredictable, e.g., constant phone calls requesting advice.
- Able to break down barriers to understanding in a practical, constructive, and supportive way.
Specific requirements
Essential criteria
- Able to perform the duties of the post with reasonable aids and adaptations.
